Assistant Director of Auxiliary Services

5 days ago

Costa Mesa, California, United States Vanguard University Of So Cal Full time

POSITION SUMMARY:

The Assistant Director of Auxiliary Services provides oversight of the operational needs to the Auxiliary Services Department and is responsible for ensuring the operation runs smoothly and efficiently and tasks are managed in a timely and efficient manner. This position will report directly to the Director of Auxiliary Services.

ESSENTIAL FUNCTIONS:

  • Oversee Mail Center Coordinator, including planning and monitoring the equipment contracts and payment schedules.
  • Oversee contracted services for secure file storage, data destruction, and recycling/shredding schedules
  • Assist in the Mail and Copy Center when needed which will include:
    • Meter mail, sell postage and ensure outgoing mail is delivered to the Post Office daily
    • Receive all mail and deliveries to the campus
    • Sort and distribute incoming and outgoing mail
    • Maintain equipment
  • Assist in developing and monitoring the annual budget and petty cash fund of the Mail Center
  • Assist in maintaining inventory and ordering for the Mail and Copy Center
  • Ensure excellence and efficiency in customer service
  • Assist in managing student workers for the Mail and Copy Center by assigning job tasks and coordinating work assignments
  • Manage the acquisition, distribution, and storage of university furniture to include:
    • Monitor furniture and equipment to ensure it remains safe, secure, and well maintained
    • Oversee the maintenance and repair of university furniture and equipment
    • Manage inventory of all university furniture
    • Develop and maintain relationships with new and existing furniture vendors
    • Monitoring and maintaining furniture budgets and invoices.
  • Collaborate with our Sr. Director of Facilities Planning and Construction to coordinate office space allocation and plan workspaces to include:
    • Manage all office moves
    • Meet with Faculty and Staff to plan, select, order and manage installation of furniture.
    • Plan and manage installation of ergonomic equipment, including keyboard trays
    • Provide usage demonstrations of furniture, including task chairs, to all staff and faculty
    • Create and maintain office space layouts with staff/faculty names and update when needed.
  • Manage the maintenance and operation of electric carts, including all training and documentation for drivers
  • Maintains confidentiality, absolute preservation of confidential information.
  • Assist the Conferencing and Events team when needed for University Events or specified conferencing group
  • Perform related duties as assigned
 

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