Fleet Services Manager

Job Summary

This is a responsible and technical leadership position within the Public Works Department with responsibility for overseeing the maintenance and management of the Boone County's fleet assets.   

This role involves a wide range of responsibilities related to fleet operations, including preventive maintenance, repairs, equipment procurement, fleet sustainability, and ensuring compliance with safety and operational standards. The Fleet Services Manager also coordinates closely with other County departments and external agencies, ensuring efficient and reliable fleet support across a broad range of public services.

Major Essential Duties

• Plan, direct, and manage the operations of the Fleet Services Division, ensuring efficient maintenance, repair, acquisition, and disposal of vehicles and equipment in compliance with applicable regulations, safety standards, and budgetary constraints.
• Develop and implement policies, procedures, and programs for preventive maintenance, asset management, vehicle replacement, and fleet sustainability in coordination with County departments and partner agencies.
• Manage and oversee fleet procurement activities, including the development of technical specifications for new vehicles and equipment, bid evaluations, vendor selection, and contract administration.
• Analyze fleet usage and maintenance data to evaluate performance, optimize lifecycle costs, identify trends, and support capital planning and budget development.
• Oversee surplus vehicle and equipment disposition, ensuring compliance with legal and financial procedures while maximizing return on investment.
• Oversee the division's budget preparation and monitoring, including cost analysis, forecasting, and procurement strategies for parts, fuel, tools, and services.
• Lead and supervise Fleet Services staff, ensuring appropriate training, certifications, and adherence to safety standards.
• Ensure compliance with environmental, safety, and regulatory standards, including emissions testing, hazardous materials handling, and workplace safety laws.
• Serve as the primary liaison to County departments and external stakeholders, providing consultation and assistance on fleet needs, service expectations, and performance metrics.
• Utilize and manage fleet management software systems to track maintenance schedules, repair history, parts inventory, and operational data; generate and present reports for decision-making.
• Develop emergency response protocols and coordinate fleet readiness for natural disasters or other critical incidents, ensuring continuity of service for essential operations.
• Conduct performance evaluations, workforce planning, and succession development to align staff competencies with long-term strategic fleet goals.

Minor Essential Duties

• Assist with the Department's snow removal operations 
• Ability to take on new tasks or projects to support evolving business needs 

Supervisory Responsibilities

• Supervise Fleet Services staff including: 
• Support hiring, training, development and work assignments 
• Evaluate job performance 
• Provide complaint and problem resolution 
• Enforce policies and procedures 

Relationships

• The Fleet Services Manager performs duties within the Public Works Department, under the direct supervision of the Public Works Director  

Requirements

Qualifications

Education and/or Experience

Graduation from a standard high school, vocational school or the equivalency supplemented by considerable experience in automotive and equipment maintenance or any combination of experience/training which provides the desired knowledge, skills and abilities to perform required duties in the Fleet Services Division 

Language Skills

• Ability to communicate effectively in English both orally and in writing 
• Ability to read, analyze, and interpret policies, procedures, equipment manuals, and safety documents. 

Mathematical Skills

• Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals

Reasoning Skills

• Solves practical problems while dealing with several abstract and concrete variables 
• Interprets a variety of complex technical and instructional information 
• Makes decisions which serve the county's best interest and follows the missions and objectives of the Public Works Department 

Certificates, Licenses, Registrations

• Possession of a valid Commonwealth of Kentucky driver's license 
• Possession of or ability to obtain within one year a valid Commonwealth of Kentucky Class A commercial driver's license 
• OSHA 30-Hour General Industry or Construction certification required, or ability to obtain within the first 12 months of employment.
• Ability to obtain and maintain a recognized professional fleet certification, such as Certified Automotive Fleet Manager (CAFM), Certified Equipment Manager (CEM), Certified Public Fleet Professional (CPFP), or other equivalent fleet management certifications as approved by the department.
• Must possess or obtain the following NIMS Training certifications within the first 6 months: 
• ICS-100: Introduction to Incident Command System 
• IS-700: Introduction to the National Incident Management System 

Other Knowledge and/or Skills

• Proficiency with computer applications, including Microsoft Office Suite (Word, Excel, Outlook), Microsoft Teams, and fleet management software systems.
• Knowledge of the operating principles of gasoline and diesel engines, and the characteristics and maintenance requirements of a variety of automotive and mechanical equipment 
• Ability to work with other departments, county and other agency personnel 
• Ability to work effectively with limited supervision on a daily basis 

Physical Demands

• While performing job duties, the employee could reasonably be expected to: 
• Regularly (over 2/3 of regular working day) 
• Stand or walk 
• Talk or hear 
• Lift and/or move up to 50 pounds 
• Operate a motor vehicle 
• Occasionally (under 1/3 of regular working day) 
• Sit 
• Reach with hands and arms 
• Use hands to type, handle papers, tools etc. 
• Vision requirements include close, distance, color and peripheral vision, depth perception and the ability to adjust focus 

Work Environment

• The work environments described in the preceding paragraphs represent those encountered while performing the essential job functions. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions 
• The noise level is usually moderate to high 

Comments

• Must display the following: 
• Positive communication 
• Objectivity 
• Willingness to solve problems 
• Commitment to Boone County's best interests 
• Must adhere to the applicable provisions of the Public Works Department Rules and Procedures, the Boone County Personnel Policies and Procedures, the Boone County Administrative Code, the Kentucky Revised Statutes, and any other procedures, rules, regulations, and policies set forth by appropriate authorities 
• Must be neat in appearance 
• Must be 18 years or older 
• Must maintain confidentiality when required