School of Nursing Placement Coordinator

Qualifications

All required qualifications must be documented on the application materials.

Required Qualifications:

• BA/BS plus 2 years of relevant work experience, or a combination of related education and work experience to equal six years.
• One year of related office experience.
• Demonstrated strong written and oral communication skills.
• Demonstrated proficiency with common desktop applications (MS Office, including Excel, Adobe Acrobat, or Google suite of apps, including Google Sheets).
• Demonstrated/documented strong organizational skills and attention to accuracy and detail.
• Demonstrated/documented ability to handle interruptions, organize and prioritize workload, meet deadlines, and handle multiple responsibilities.
• Demonstrated ability to maintain a positive and cooperative attitude, and to interact professionally with a wide range of people. Demonstrated ability to provide exceptional customer experience.
• Demonstrated ability to take initiative and respond quickly to faculty and student requests in a fast-moving environment.
• Demonstrated/documented ability to work independently, as well as part of a team.
• Documented excellent work attendance history.
• Demonstrated/documented ability to process and maintain confidential information.

Preferred Qualifications:

• Experience working with practicum placement of students.
• Experience with the University of Minnesota academic systems, infrastructure, policies, and procedures.
• Experience working with survey tools, such as Qualtrics or REDCap.
• Experience working with databases, such as ORACLE, entering data and running reports.
• Experience in higher education or a business setting of similar size and scope.
• Desire to participate in and promote process improvement.

Responsible for ensuring that DNP and BSN/MN students have timely and appropriate practicum placements to fulfill their education requirements in Fall, Spring, and Summer terms. Manage student onboarding and compliance requirements to ensure students are prepared for their practicum experiences.

This position directly impacts the progression of DNP and BSN/MN students through the program. The ideal candidate is highly organized, takes initiative, and reacts quickly to changes and/or requests within multiple systems and timelines.

Practicum Placements (45%)

• Develop and implement an effective process to proactively plan DNP and BSN/MN student placement approximately one year in advance.
• Identify and secure practicum placements for DNP and BSN/MN students in collaboration with DNP specialty coordinators, Assistant Deans, and the School of Nursing clinical partnership coordinator.
• Work closely with DNP specialty coordinators and Assistant Deans to provide regular communication regarding the status of placements.
• Work closely with placement coordinators in the health care organizations/agencies to secure practicum placements for DNP and BSN/MN students.
• Provide timely placement communication to preceptors and students each semester.
• Work closely with doctoral student adviser and specialty coordinators to track student progression as it relates to practicum assignments.
• Ensure an active clinical affiliation agreement is in place for student practicum placements and/or DNP scholarly projects, and notify the clinical partnership coordinator if agreement is needed.
• Work in collaboration with the school of nursing clinical partnership coordinator in relation to new practicum or scholarly project sites for DNP students.

Data Management (15%)

• Facilitate systematic strategies to collect data and develop reports relevant to practicum placements, including, but not limited to: preceptor evaluation surveys, student employment surveys, etc.
• Develop and manage a process to collect and report preceptor information annually (e.g., credentialing, certification, practice, etc.); ensure preceptor information is current in the school's database.
• Develop strategies to ensure accurate, timely, and up-to-date information is available in the school's database that illustrates the current state of practicum placements and/or DNP scholarly projects. The accuracy of this information is essential to various School of Nursing functions, including the annual MERC report, the development of course schedules, and other processes.
• Develop strategies to ensure appropriate archiving of placement and preceptor information.

Student onboarding and compliance (35%)

• Manage the onboarding process for DNP and BSN/MN students, faculty, and teaching specialists each semester, monitoring and verifying timely completion of onboarding requirements and troubleshooting questions.
• Serve as a point of contact for practicum agencies for DNP and BSN/MN student placements, including managing the request process using site-specific software and developing/managing rosters.
• Thoroughly understand and interpret complex onboarding and compliance requirements for DNP and BSN/MN practicum sites.
• Manage compliance process for PhD, DNP, and BSN/MN students. Work in coordination with the Office of Student and Career Advancement Services and the compliance team to ensure that strict deadlines are met and compliance requirements are met.
• Develop monthly compliance reports.

Miscellaneous duties (5%)

• Serve as the backup for the other School of Nursing placement coordinators.
• Understand and be able to explain relevant complex University and SON policies and procedures as they relate to the Office of Academic Programs.
• Serve on ad-hoc committees for the SON to evaluate and make recommendations re: operational processes.
• Actively participate in OAP processes, making recommendations for process improvements.
• Act as liaison with other University units as directed.
• Attend necessary training to remain current regarding changes and trends.
• Other duties as assigned.

Founded in 1909 and recognized as the first nursing program established within a university, the University of Minnesota School of Nursing continues to lead the profession into the future. With a mission to generate knowledge and educate leaders to shape the future of nursing and advance health care to improve the health and wellbeing of all, the school and its research are addressing health issues and improving health. With nearly $6 million in National Institutes of Health awards to the School of Nursing and the Earl E. Bakken Center for Spirituality and Healing in 2019, the University of Minnesota rose to 10th in the latest ranking of NIH funding to schools of nursing.

The school is ranked among the top programs in nurse midwifery and nursing informatics, and it is internationally renowned for its efforts to improve health and health care through the use of big data. The School was one of nine nursing schools nationally awarded the Health Professions Higher Education Excellence in Diversity (HEED) Award from INSIGHT Into Diversity Magazine in 2020.

The University of Minnesota has one of the largest, more comprehensive academic health centers in the nation. While robust scholarly inquiry is central to the School of Nursing's mission, it is enhanced by interprofessional collaboration with schools and colleges within the University and its health sciences schools comprised of pharmacy, medicine, public health, dentistry and veterinary medicine.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).