Commercial Leasing Coordinator

7 days ago

Birmingham, Michigan, United States Boji Group Full time

Company Summary:
     Boji Group is a well-established real estate development, property management and construction management firm with an extensive portfolio of commercial real estate and a commitment to excellence in customer service.

Position Title:
Commercial Leasing Coordinator

Reports To:
Director of Operations

Position Summary:
The Commercial Leasing Coordinator plays a vital role in supporting the leasing and property management functions across our commercial portfolio. This position serves as a key point of contact for tenants, vendors, and internal teams, ensuring smooth communication and efficient operations. The ideal candidate is highly organized, detail-oriented, and committed to delivering exceptional service while upholding the company's values and culture.

Responsibilities:

·      Serve as the primary liaison for tenant inquiries, vendor coordination, and internal communications.

·      Coordinate and monitor work orders, ensuring timely resolution and communication with tenants and service providers.

·      Maintain accurate and up-to-date records for tenants, contractors, and properties across physical, electronic, and database systems.

·      Assist with lease administration, including abstracting lease terms and updating lease management systems.

·      Support leasing activities such as scheduling tours, preparing lease proposals, and assisting with move-ins/move-outs.

·      Collaborate with accounting and construction teams to ensure smooth workflow and accurate billing.

·      Prepare reports and documentation for internal and external stakeholders.

·      Assist with tenant communications, including notices, newsletters, and event coordination.

·      Ensure compliance with company policies and lease terms.

·      Administer parking assignments and terminations for various parking lots.

·      Manage key card assignments, programming and distribution for tenants and contractors.

·      Assist with emergency response training for tenants, fire alarm drills, new tenant onboarding, and ensuring consistency across physical, electronic, and database files

·      Update monthly utility usage spreadsheets for properties.

·      Create and distribute bi-annual newsletter and tenant satisfaction survey.

·      Perform other duties as assigned.

Recommended Qualifications:

· years of experience in commercial property management, leasing or administrative support.

·      High school diploma or equivalent.

·      Strong organizational and time management skills.

·      Excellent verbal and written communication skills.

·      Proficiency in Microsoft Office Suite; experience with property management software (e.g., Yardi) is a plus.

·      Ability to manage multiple priorities and work independently.

·      Professional demeanor and customer service mindset.

·      Ability to use discretion and maintain confidentiality with proprietary and other information.

Work Schedule:

·      Monday through Friday, 8:30 AM to 5:00 PM.

Work Environment:

·      General office environment based in Lansing, Michigan, with potential minimal travel required to visit properties and attend meetings.

·      A valid driver's license is required for travel to properties and meeting locations.

Compensation:

·      Commensurate with experience. Company provided health and other benefits.

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