Procurement Manager

JOB PURPOSE AND SUMMARY

The Procurement Manager oversees purchasing, materials management, and production planning activities to ensure the timely availability of all raw materials, ingredients, packaging, and supplies needed to meet production schedules and customer orders. This role is responsible for managing supplier relationships, negotiating pricing, maintaining accurate costing information, and coordinating production schedules and shipments. Responsibilities also include maintaining inventory levels, scheduling oil deliveries, monitoring usage, supporting customer service with product availability, and managing artwork, labeling, and product documentation.

The Procurement Manager is also responsible for maintaining production standards, coordinating new product information (packaging, pack sizes, costing sheets, master templates), and ensuring accuracy of production orders within the ERP system. The role requires strong cross-functional communication with Customer Service, Production, Shipping, Receiving, Inventory teams, and Finance.

This position must organize and maintain a cohesive team that supports purchasing, materials planning, production scheduling, and shipping activities. It also facilitates effective communication with Customer Service and the Osceola facility to meet order and shipment requirements.

Support and ensure compliance with all programs, policies, and procedures outlined in the Food Safety and Quality Management System. Fulfill assigned food safety and regulatory responsibilities in accordance with the SQF Food Safety Code, including promptly reporting any concerns to initiate corrective action. Actively contribute to continuous improvement initiatives, including 5S and EOS.

DUTIES AND RESPONSIBILITIES

ITEM

% OF TIME

JOB FUNCTIONS

1.

20%

Communicate with customer service, production, shipping, receiving, and inventory to exchange information regarding all products, materials, production schedules, and inventory needs.

2.

25%

Delegate duties to teams for costing, shipping, scheduling, oil deliveries, purchasing activities, materials planning, and all other tasks required.

3.

10%

Work with Inventory teams and the Sr. Director of Finance for needs related to finished goods inventory, raw material inventory levels, and accuracy.

4.

35%

Oversee coordination of the production schedule and shipments to meet customer orders, including production planning, monitoring material availability, and ensuring timely replenishment of raw materials and packaging.

5.

5%

Perform other duties and responsibilities as required or assigned by supervisor.

6.

5%

Manage purchasing activities, including supplier communication, pricing negotiations, vendor performance, maintaining updated costing, and procurement of raw materials, ingredients, and packaging.

POSITION DIMENSIONS AND QUALIFICATIONS

Internal Contacts:

Managers, Supervisors, Lead Persons, and Peers

External Contacts:

Customers,Vendors, and California employees

Education Level and Focus:

Bachelor's degree in Supply Chain Management, Business Administration, Operations Management, or a related field preferred. Equivalent work experience in procurement, materials management, production planning, or supply chain will be considered. Professional certifications (CPSM, CPIM, CSCP) are a plus.

Years and Type of Related Experience Required:

Minimum 3–5 years of experience in purchasing, materials management, production planning, or supply chain roles, preferably in a manufacturing or food production environment. Experience with vendor negotiation, inventory control, materials planning, and ERP systems is required.

SKILLS AND ABILITIES

Uphold Kagome's Values- Passion, Respect, Committed, Grit, and Teamwork:

Exhibits passion and grit (courage and resolve; strength of character), works well with others as a team and treats others with respect. Committed- dedicated and wholeheartedly loyal to the job/Company. Conducts self in a professional manner and exhibits the highest level of integrity. Maintains a positive attitude through good working relationships with our customers, visitors, and co-workers that emphasizes our commitment to good customer service.

Attendance:

Reliability and acceptable attendance is required. It is critical to be punctual and arrive on time for work and to meetings (if applicable).

Productivity:

Must consistently fulfill job responsibilities, knowing how to prioritize tasks and manage time effectively.

Employee Retention:

Build a culture employees and/or co-workers want to be a part of. Be helpful to others and work as a team toward company goals. Participate in an exceptional onboarding experience for new hires and ensure they have the necessary tools to succeed in their roles by welcoming and assisting them. Build employee engagement, recognize and reward employees, provide avenues for professional development, and manage to retain.

Interpersonal and Communication:

Requires strong oral and communication skills; requires calculator knowledge in order to perform duties as assigned. Must be able to communicate effectively with co-workers and management team.

Technical and Analytical:

Requires good organizational skills and the ability to perform assigned tasks; requires the ability to accurately use excel and formula information.

Administrative and Operations:

Must adhere to departmental procedures; must also follow all safety guidelines established by the company

Physical Demands:

Requires walking and standing

Work Environment

Factory and office environment. Safety Sensitive position.