Administrative Specialist, Academic

Administrative Specialist, Academic

University Registrar

Salary: $52,000 with benefits

Atlanta Campus

Schedule: Monday - Friday | 8:30 AM - 5:15 PM

These are exciting times at the Registrar Department. We are growing and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence.

Are you ready for us? Are you seeking an opportunity with purpose and direction? If you are, we have the perfect opportunity for you We hire great people from a wide variety of educational, career, and personal backgrounds, not just because it is the right thing to do, but because it makes us a stronger team.

The Registrar Department is seeking Administrative Specialist, Academic to join the already awesome team taking the Registrar Department to the next level of excellence

WHAT MAKES Registrar Department A GREAT PLACE?

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship
• A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO

General Description:

In the Office of the Registrar, Classroom Scheduling, the primary responsibility of the Senior Scheduler position is to play an important role in producing the academic schedules for the University each semester. This position manages both academic and special events for the university community, manages instructional space, investigates, and resolves issues regarding space utilization. The Administrative will provide support for the Senior Scheduler position when needed. This position requires critical thinking skills as necessary to provide the functions of monitoring adherence to clock schedules, processing room change request, production of the class schedule, creating final exam schedules and submittal of external site requests. This position focuses on academic scheduling and supports that need on all six campuses.

Specific Duties and Responsibilities:

• Manages the daily operations and workflow of academic scheduling processes.
• Review and submit for approval routine clock exception requests.
• Oversees and coordinates the production of the academic course schedule each semester by established deadlines.
• Collaborate with academic colleges to produce each schedule.
• Creates and post final exam schedules each semester. Create and submit off-clock final exam schedule to colleges each semester.
• Provide conflict resolutions for final and common exams.
• Responds to daily inquires via telephone, e-mail, or in-person. Process non-routine academic related reservation requests.
• Serve as liaison between the Office of Course Scheduling with faculty, staff, students and academic colleges across 6 campuses.
• Provides timely resolution of complaints regarding classrooms, academic scheduling, and faculty/staff inquiries.
• Responsible for resolving classroom issues during emergency situations such as flood, fire, or equipment outages.
• Develops, maintains, and updates written training documentation for the academic scheduling process.
• Creates standard e-mail responses for routine requests and inquiries.
• Attends monthly alternating monthly scheduler's meetings as required.
• Collaborate with Assistant Registrar on new projects or new initiates as needed.
• Assists Senior Scheduler with event processing during peak times.

Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.

Qualifications:

Minimum Hiring Qualifications:

Bachelor's degree and four years administrative experience; or a high school diploma or GED and eight years administrative experience; or a combination of education and related experience.

Preferred Hiring Qualifications:

• Preference will be given to candidates demonstrating a knowledge of classroom scheduling.
• Must have a working knowledge of integrated student record data systems, such as Banner and Banner Workflow.
• Must have a collaborative, energetic and resourceful work style.
• Excellent organizational and interpersonal skills.

College/Business Unit: Enrollment Management

Department: University Registrar

Location: Atlanta Campus

Shift: M-F 8:30AM-5:15PM

Salary : $52,000

Pay Grade: 16

FLSA Status: Non-Exempt

Job Type: Full Time (Benefits Eligible)

Job Posting: 10/21/25, 4:25:57 PM

Closing Date: 11/04/25, 10:59:00 PM

Preferred Hiring Qualifications:

Special Instructions:

To be fully considered for this position all candidates must submit the following at the time of submission:

• A complete and accurate GSU application
• Resume
• Cover Letter (recommended)
• Final candidates will need to provide their names and contact information for three professional references.

Georgia State University Values: COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better placeINTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talentsUSG Core Value Statement: The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy and can be found on-line at Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at

Equal Employment Opportunity: Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests.Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.Background Check: Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security.It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.

Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.