Legal Assistant

5 days ago

Jacksonville, Florida, United States Taylor Day, P.A. Full time

Please include a cover letter with your salary expectations and why you believe you would be a good fit for the Legal Assistant position.

Downtown Jacksonville, Florida law firm seeks an enthusiastic, self-motivated full-time and in-office Legal Assistant to a Partner and associate.

Primary Duties and Responsibilities for Litigation Legal Assistant to Shareholder

  • Manages calendar of attorney and coordinates conference calls/depositions/mediations, etc.
  • Opens new matters in internal software.
  • Provides follow up with clients to ensure all claim materials have been received.
  • Knows client procedures and ensures compliance by the firm in general communications with clients as necessary.
  • Answers/directs phone calls.
  • Reviews all outgoing correspondence from attorney for grammar and layout consistency.
  • Tracks deadlines and document completion, and prompts attorney, associates or paralegals as necessary.
  • Assists attorney with preparing draft pleadings and discovery.
  • Files documents as directed by attorney through the Florida E-Filing Portal, United States District Courts and other courts as necessary.
  • Receives mail, scans into internal software and disperses to appropriate parties.
  • Drafts cover letters and other correspondence as directed.
  • Handles all outgoing mail needs of attorney.
  • Ensures both interoffice and external communication is appropriately documented in system software.
  • Provides copies of all pleadings and correspondence to clients.
  • Assist billing department with processing of firm invoices.
  • Processes third-party invoices according to firm guidelines.
  • Operates basic office support functions, such as scanning, printing, faxing, etc.
  • Performs other duties as necessary.

Requirements:

  • Must be proficient in Microsoft Word, Excel and Outlook, and having a working knowledge of ProLaw is a plus.
  • Strong organization and communication skills.
  • Meticulous attention to detail.
  • Dependable with a respect to confidentiality and policies.
  • Typing skills.

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