Medical Record Technician

Position Information

Recruitment/Posting Title

Medical Record Technician

Job Category

Staff & Executive

Department

UBHC-Accreditation & Standards-PISC

Overview

Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC's 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Medical Records Technician for the Accreditation and Standards Department within Rutgers University Behavioral Health Care.

The primary purpose of the Medical Records Technician is to quickly and accurately retrieve records from and files records into filing system. On an ongoing basis, enforces security and ensures the accessibility of clinical information/records through the chart tracking process. Plays a key role in the chart completion process by possessing a thorough, up-to-date knowledge of internal recordkeeping standards. Uses this knowledge to assemble records (i.e., inpatient, partial hospitalization, residential, etc.) Tracks receipt and assembly of all inpatient, day hospital, intensive outpatient and residential treatment charts. Completes disability requests for information. Assists UBHC staff with the completion of chart deficiencies.

Among the key duties of this position are the following:

• Quickly and accurately retrieves records from and files records into filing system.
• Returns charts to the chart return area of department according to departmental policy.
• Enforces the security of clinical records while located outside the Clinical Record Department and ensures availability of clinical records to treating psychiatrists, clinicians, nurses, and other treating personnel through effective chart tracking.
• Tracks the receipt of inpatient and day hospital patient charts.
• Initiates chart assembly for all census driven programs within three days of discharge.
• Updates charts on a daily basis by filing evaluations, treatment plans, termination summaries, lab reports, progress notes and other clinical documents on a daily basis to ensure that the latest clinical information is available to treating personnel.
• Performs reviews of Medicare bills and corresponding documentation.
• Processes disability releases within five days of receipt.
• Processes boxes to be shipped to outside storage facility.
• Assists Center staff with retrieval of patient information and completion of deficiencies.

FLSA

Nonexempt

Grade

170

Salary Details

Minimum Salary

25.380

Mid Range Salary

25.880

Maximum Salary

26.660

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Full Time

Working Hours

Standard Hours

35.00

Daily Work Shift

Day

Work Arrangement

This position requires a fully on-site work arrangement.

Union Description

Teamsters 97

Payroll Designation

PeopleSoft

Seniority Unit

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

PERS

Qualifications

Minimum Education and Experience

• Three (3) years of experience working in a medical records setting required, including auditing experience.

Certifications/Licenses

• Working knowledge of terminal digit filing processes.
• Computer experience.

Required Knowledge, Skills, and Abilities

Preferred Qualifications

Equipment Utilized

Use computer, telephone, scanner, and xerox machine

Physical Demands and Work Environment

PHYSICALDEMANDS: The employee spends majority of on the job time standing, walking, climbing, reaching, bending, pulling, pushing, and lifting pounds). Minimal amount of time is spent sitting at desk. Clear color vision is essential for chart filing and retrieval purposes.

WORKENVIRONMENT: Work area is generally crowded with moderate noise levels.

Special Conditions

Posting Details

Posting Number

25ST2232

Posting Open Date

Special Instructions to Applicants

Regional Campus

Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus

Piscataway (RBHS)

City

Piscataway

State

NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.