Administrative Secretary

12 hours ago

Detroit, Michigan, United States Henry Ford Health Full time

Job Overview

We are seeking a highly organized and proactive Administrative Secretary to provide administrative and secretarial support to the Director of Research Operations and a team of 27 scientists at the Pancreatic Cancer Center. This position requires excellent communication, attention to detail, and the ability to manage multiple priorities in a dynamic hospital or research environment.

Key Responsibilities

  • Provide comprehensive administrative and secretarial support to leadership and research staff.
  • Type correspondence, memos, and reports; ensure grammatical accuracy and proper formatting.
  • Maintain department files, personnel records, and other non-complex documentation.
  • Schedule and coordinate meetings, appointments, and events; book rooms and handle logistics.
  • Order and organize catering, hotel bookings, and travel arrangements as needed.
  • Coordinate large-scale symposiums and research events (100–150 attendees).
  • Create flyers, event materials, and communications for meetings.
  • Manage department calendars and assist with general inquiries.
  • Receive and screen visitors and telephone calls, exercising tact and discretion.
  • Distribute mail, order office supplies, and perform other general clerical duties.
  • Maintain professionalism and confidentiality at all times.

Required Qualifications

  • Education: High School Diploma or GED required.
  • Experience:
  • Minimum 5 years of secretarial or executive assistant experience, preferably in a hospital or research setting.
  • Prior experience scheduling appointments, maintaining calendars, and organizing meetings.
  • Technical Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong written and verbal communication skills.
  • Soft Skills:
  • Excellent organizational and time-management abilities.
  • Strong interpersonal skills and customer service orientation.
  • Ability to work independently and within a team.
  • Flexibility, initiative, and attention to detail.

Job Types: Temporary, Contract, Temp-to-hire

Pay: $ $23.71 per hour

Expected hours: 40 per week

Work Location: In person

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