Payroll and Benefits Specialist

POSITION SUMMARY: The Payroll Specialist is responsible for running bi-weekly payroll. Will be responsible for 401k and HSA administration, benefit administration and other Human Resources-related duties as required. This is a hands-on position that reports to the Director of Human Resources.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Process payroll on a bi-weekly basis through ADP for all US hourly and salaried employees.
• Process and peer audit employee payroll data, payments, and hours.
• Calculate and process timecards and corrections.
• Ability to read and decipher payroll reporting from payroll systems.
• Adjusts data for hours worked and PTO time, as needed. Prints reports and checks information to ensure accuracy. Submits payroll information for processing.
• Ensures that garnishments and wage attachments are set up as needed for processing. Sets up all required deductions for processing.
• Works with upper management with the completion of annual 401k audits.
• Out processes all separated employees in payroll and benefits.
• Assist employees with benefit questions.
• Completes FICA, state, and federal tax deposits in accordance with legal requirements.
• Ensures that payroll functions are completed in accordance with established policies, procedures, and regulations.
• Assumes responsibility for completing all payroll related reports, paperwork, and documents accurately and timely.
• Other special projects and duties as assigned.

PREFERRED QUALIFICATIONS:

• Bachelor's degree in accounting, finance, business administration, or other related field.
• 10+ years' full cycle Payroll experience.
• Working knowledge of ADP, UKG, Sage Intacct a plus.

SUCCESS FACTORS/JOB COMPETENCIES:

• Demonstrate the ability to work effectively in an integrated accounting system.
• Experience with year-end payroll reporting/processing including delivery of W-2's to employees.
• Proficient in Microsoft Excel
• Excellent verbal and written communication skills
• Excellent math and problem-solving skills.
• Able to take initiative and to report problems or concerns.
• Knowledge of automated accounts payable applications.
• Well organized, accurate, and attentive to detail.
• Cooperative and willing to assist others.
• Must be able to read, write and speak Standard English for routine business correspondence and for producing work products.
• Must be able to adhere to all established safety policies, processes and procedures.

WORK ENVIRONMENT: This job operates in indoor settings, including office and warehouse/airplane hangar environments which require the use of standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machines and safety gear.

While performing the duties of this job, the employee may be occasionally exposed to fumes or airborne particles, moving mechanical parts and vibration.

PHYSICAL/MENTAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

TRAVEL: There is no travel expected for this position.

WORK AUTHORIZATION/SECURITY CLEARANCE: Must be able to legally work in the US without sponsorship.

EQUAL EMPLOYMENT OPPORTUNITY AND AFFIRMATIVE ACTION PLAN: Aspire MRO provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. Aspire will also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces service medal veterans, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities.