Permitting and Administrative Assistant

2 days ago

Miami, Florida, United States ECS WINDOWS CORP Full time

Overview

We are looking for a highly motivated individual to join our team as a Permitting and Administrative Assistant. The ideal candidate will be responsible for managing permit applications, assisting with calls to the city, and handling invoices and other administrative tasks. Please call

Responsibilities

  • Manage permit applications, renewals, and documentation to ensure compliance with local regulations
  • Maintain accurate data entry records using computer skills, including Microsoft Office and Google Workspace tools
  • Support office management tasks such as filing, proofreading documents, and organizing files for easy retrieval
  • Assist with bookkeeping duties using QuickBooks to track expenses and invoices
  • Provide excellent customer support by responding promptly to inquiries via phone or email and supporting clients or vendors as needed
  • Coordinate calendar management for team members, scheduling appointments and meetings effectively

Qualifications

  • Proven office experience with strong clerical skills and familiarity with office management procedures
  • Excellent organizational skills with the ability to prioritize tasks efficiently
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
  • Experience with data entry, filing systems, proofreading, and document management
  • Strong customer service skills with professional phone etiquette and the ability to handle multi-line phone systems confidently
  • Bilingual abilities are highly desirable to support diverse client needs
  • Knowledge of QuickBooks or bookkeeping experience is a plus
  • Previous experience in medical or dental receptionist roles or personal assistant positions is advantageous
  • Demonstrated time management skills with the ability to handle multiple responsibilities simultaneously

Join us in a role that combines administrative excellence with impactful permit management We value energetic professionals who are eager to contribute their organizational talents while supporting our team's success. This paid position offers an engaging environment where your skills will make a real difference every day.

Pay: $600.00 per week

Work Location: In person

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