Operations Coordinator

1 week ago

Elizabeth, New Jersey, United States Luxe Listings Full time $25,000 - $50,000 per year

Overview

Luxe Listings is a growing, Black owned real estate brokerage seeking a sharp, reliable 
Operations Coordinator
 to support our internal team full time. This is an in person role focused on keeping the office organized, systems running, and agent support seamless.

Responsibilities

Administrative Support

  • Monitor and respond to inquiries in the general inbox
  • Maintain team calendars (closings, open houses, office events)
  • Answer phones professionally and relay key messages
  • Input new leads into our CRM daily
  • Restock office snacks and supplies weekly
  • Track items that need to be purchased or replenished
  • Handle physical hand off of check in office

Back-End Organization

  • Maintain Google Drive folder structure
  • Keep shared documents labeled and accessible
  • Relay agent requests or concerns to the Director

Operational Support

  • Upload pre-written content into scheduling platforms
  • Track vendor deliverables (e.g. collaborations, posts) in Airtable
  • Pull testimonials from DMs, reviews, and emails
  • Assist with internal reminders and basic task management

Light Client + Agent Communication

  • Follow up with open house guests via saved templates
  • Respond to DMs with pre-written replies (no sales required)

Required Qualifications

  • Strong organizational and time management skills
  • Excellent written and verbal communication
  • Comfortable using Google Workspace (Gmail, Drive, Calendar, etc.)
  • Familiarity with Airtable
    or
    willingness to learn quickly
  • Ability to multitask and follow through without constant supervision
  • Professional, dependable, and client-ready demeanor

Preferred Qualifications

  • Experience with Airtable, QuickBooks, Lofty CRM, or scheduling tools
  • Interest in real estate, marketing, or business operations
  • You love structure, checklists, and systems
  • You're proactive, solution-focused, and collaborative
  • You want to grow with a team that values culture, clarity, and excellence

If you are ready to take on this exciting opportunity as an Operations Coordinator, we look forward to receiving your application

Job Type: Full-time

Pay: $ $25.00 per hour

Expected hours: 40 per week

Schedule:

  • 8 hour shift
  • Day shift
  • Evening shift
  • Monday to Friday

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