Human Resources Associate

General Description

The Human Resources Associate supports the organization in all aspects of human resources administration and selected business operations. This role assists with recruitment, onboarding, employee records management, workers' compensation claims, and employee benefits administration. The ideal candidate demonstrates a strong ethical foundation, maintains strict confidentiality, and exhibits integrity, accountability, and a strong work ethic.

Primary Relationships

The Human Resources Associate:

• Reports to the Chief of Staff and serves as a member of the Administrative Team
• Works closely with the Development and Finance Departments Departments as needed to support organizational goals
• Interacts regularly with all GBHS staff

Essential Job Duties

Human Resources Responsibilities

1. Recruitment and Hiring Support

• Manage and maintain job postings across appropriate platforms
• Ensure timely and professional responses to inquiries from hiring managers, applicants, and new hires
• Coordinate scheduling of phone screens, interviews, and new hire orientation, ensuring resumes and interview materials are properly documented
• Conduct background and reference checks for applicable positions

2. Orientation and Onboarding

• Conduct new employee orientation
• Prepare onboarding materials, including employee communications and coordination of workstation and system access
• Assist with employee benefit enrollment, updates, and payroll withholdings

3. Employee Relations and Workplace Environment

• Assist in promoting a positive, safe, and inclusive work environment
• Support training, professional development, and workplace safety initiatives
• Maintain accurate records related to grievances, performance evaluations, and disciplinary actions
• Complete termination documentation and assist with exit interviews

4. General Human Resources Administration

• Maintain employee personnel files and conduct periodic audits to ensure accuracy and compliance
• Assist in compiling documentation to support agency and regulatory compliance
• Maintain working knowledge of applicable employment laws, including but not limited to:
  • Family and Medical Leave Act (FMLA)
  • Americans with Disabilities Act (ADA)
  • Equal Employment Opportunity (EEO) regulations
  • Occupational Safety and Health Act (OSHA)
  • Workers' Compensation requirements
• Review paid time off requests, timecards, and payroll deductions prior to payroll processing
• Assist with benefits administration and ongoing maintenance
• Provides support for special events and may involve working evenings and weekends as needed
• Perform additional duties as assigned

Finance and Development Responsibilities

1. Finance and Development Support

• Reconcile benefit invoices with payroll records
• Reconcile employee deduction records within the accounting system
• Comply with established internal control policies and procedures to ensure accurate financial management
• Serve as backup support for payroll administration
• Provide backup assistance to the Accounting Department as needed
• Provides administrative and operational support to the Finance and Development as needed

Knowledge, Skills, and Abilities

• Commitment to the mission, values, and goals of GBHS
• Associate's degree in human resource management or related field required; Bachelor's degree preferred
• Minimum of two (2) years of relevant human resources experience
• PHR or SPHR Certification and non-profit experience preferred
• Working knowledge of ADP Workforce Now and its standard functions required
• Proficiency in Microsoft Office applications
• Demonstrated ability to maintain confidentiality and exercise discretion
• Strong interpersonal skills with the ability to promote respect, collaboration, and teamwork
• Excellent customer service, verbal, and written communication skills
• Ability to interact professionally with diverse stakeholders and exercise sound judgment
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines
• Proactive, process-oriented, and capable of working independently to resolve challenges
• Valid driver's license, reliable vehicle, and willingness to use them as job duties required

Physical Requirements

Ability to sit and stand for moderate periods and occasionally lift or carry objects weighing up to 25 pounds or up to 40 pounds with reasonable accommodation; ability to work well in a team environment; ability to work weekends and evenings as necessary; meets minimum general requirements for GBHS employment as outlined in GBHS employee handbook. Ability to stoop, bend, lift, clean, mop, and other such assigned duties with ease and in a timely fashion.

Work Environment

This position operates in a standard office environment within an animal care setting. The employee must be able to work in an environment that includes animals of various species (including cats, dogs, rabbits, and birds). Exposure may include animal dander, parasites, infectious diseases, animal waste, and unpleasant odors. The employee must also be able to work in an environment where humane euthanasia of animals is performed.

The GBHS is an equal-opportunity employer. It is the policy of GBHS to provide EEO to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.