Office Specialist II

1 week ago

Ogden, Utah, United States State of Utah Full time

JJYS Office Specialist II-Weber Valley Youth Center

Are you a motivated, organized individual who enjoys feeling a sense of accomplishment? If you have the passion & drive to make a difference, apply today

Roles and Responsibilities

  • Provide customer service when clients, family or community partners come in
  • Attend meetings and take minutes
  • Coordinate meetings, trainings and JJYS events
  • Provide administrative support
  • Work with families and youth
  • General office cleaning
  • Prepare and process documents; data entry
  • Maintain files and record keeping systems
  • Prepare and issue purchase authorizations and submit invoices for payment
  • Perform basic accounting tasks including tracking and accuracy checks of accounts payable/receivable
  • Work with people in a manner which shows sensitivity, tact, and professionalism
  • Answer and direct incoming phone calls and emails
  • Use Google Calendar to track, schedule and coordinate meetings, appointments or other office activities
  • Maintain supply inventory and assist in purchasing supplies
  • Prepare and process documents
  • Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing

The ideal candidate is able to

  • Work independently and is able to use sound judgment
  • Maintain confidentiality
  • Multi-task and prioritize workload efficiently in order to accomplish tasks and meet deadlines
  • Has excellent communication and customer service skills.
  • Has attention to detail when reviewing documents and entering data.
  • Organized and has the ability to multi-task
  • Professional, responsible, friendly and able to work in a Juvenile Justice setting.
  • Has general knowledge of office equipment.

Preference

May be given to candidates who have advanced office skills and knowledge of JJYS's mission & goals.

May be given to candidates who are 19+ years of age

A valid Utah Driver's License

Our Team

Juvenile Justice and Youth Services' employees have opportunities to see what the impacts that their hard work and dedication do for the well-being of today's youth. It is imperative that our employees provide opportunities for youth to acquire skills to successfully function in their homes, schools, and communities. Employees will provide support and guidance to the youth we serve while they are transitioning into adulthood. Together, we can help to improve the lives and welfare of youth in our communities.

Our team works with at-risk and delinquent youth in a professional team environment to supervise, teach pro-social skills, and attain positive behavioral outcomes. The work assignment may be in a community setting, a residential shelter or treatment setting, or in a secure youth correctional facility. The work is dynamic, challenging and rewarding as youth mature and change due to the interventions provided by Youth Development Associates and Specialists.

Our Agency

The Department of Health and Human Services is dedicated to providing care for individuals and families in Utah. Utah Division of Juvenile Justice and Youth Services (JJYS) provides a continuum of intervention, supervision and rehabilitation programs to youth offenders while assuring public safety. Only applicants invited to interview will be contacted.

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