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Construction Project Administrator

2 weeks ago

Chicago, Illinois, United States T5 Data Centers Full time

Company Description:

About T5 Data Centers

At T5, we're defined by a magnetic culture of excellence that attracts ambitious, talented people and empowers them to do their best work. We're the only solutions provider in the data center industry that integrates development, construction, and operations, giving our team the unique ability to deliver end-to-end results. Join us and discover what it means to be part of a high-performing, collaborative team.

Vision

Build with unparalleled excellence enabling the transformation of the world

Mission

Be the exceptional builder in the mission critical industry by empowering our people and customers through their experiences in the data center space, building with unparalleled excellence to enable the transformation of the world.

Core Values

Integrity

Collaboration

Accountability

People

Excellence

Fortitude

Job Description:
  • The Project Administrator is responsible for providing onsite administrative and accounting support to our Construction Project Management Team
  • Coordinate with project team to oversee/process day-to-day administration for Job/Project: Including ordering and maintaining all office supplies, expense reports, payroll, and mail
  • Process all paperwork associated with projects, such as Trade Subcontractor Invoices/Pay Apps, certificates of insurance and bonds, onsite payroll, lien waivers, Owner Pay Applications, and miscellaneous vendor requirements
  • Help manage Subcontractor workflow as it relates to review & approval process of Trade Subcontractor
  • Work in conjunction with Project Manager's, Superintendents, Engineers and Project Accountants and other Departments to complete project needed tasks
  • To assist with the control of all financial and commercial aspects of construction related contracts
  • To assist in the production of supporting financial information for T5 Construction related projects
  • To maintain and update both manual and computer records relating to T5 Construction contracts
  • To prepare and issue predefined reports, which form part of the contract and customer requirement
  • Liaise closely with the Project Manager, ensuring accurate processing of quotations and purchase orders, invoices, time sheets and PTO records
  • To undertake general office duties involving T5 Construction related contracts, to include:
  • Correspondence and filing
  • Minutes of meetings
  • Preparation of reports and documentation
  • Updating of electronic records
  • Material ordering and administration
  • Vendor administration
  • Raising purchase orders and ensuring that purchase orders are updated when changes required.
  • Production of valuations and presentations of results
  • Contract renewal documentation
  • Quote logging and processing
  • Process of timesheets from engineers, chasing and checking quality of data
  • Contract set up (PPM/ System support)
  • Application of Billing preparation
  • Contract escalation process and updates
  • To manage the Accounts Payable process for the contract which includes:
  • Upload, index and code A/P invoices and work with Managers to facilitate timely A/P workflow approvals within Procore approval systems
  • Set up executed purchase orders in Procore for accurate application and tracking of contract operating and capital expenditures
  • Interface with vendors, customers, executives, facility management leadership, and internal finance team to address and resolve any inquiries or issues
  • Respond to vendor inquiries and reconcile vendor statements
  • To enable full auditable trails with, for example but not limited to, invoices, timesheets, material orders and goods received note
  • To be responsible for the closeout documents to hand over to client at the end of the project.
  • All other work as assigned by T5 Construction project/executive leadership

Qualifications: EDUCATION AND EXPERIENCE
  • Previous Experience: 3 plus years required in office administration or related field
  • Associate degree preferred
  • Construction Industry knowledge experience a plus
  • Must be proficient in: Microsoft Project, Excel, Word, PowerPoint, PDF/ Bluebeam, and Procore
  • Excellent verbal, written and interpersonal communication skills, required
  • Ability to read and comprehend design drawing packages. (not required)

Additional Information: KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES
  • Demonstrate effective relationship building within the project team and throughout the Company.
  • Identifies and acts on ways to add value.
  • Attention to detail
  • Time Management skills required. Excellent verbal, written and interpersonal communication skills, required
  • An energetic self-starter with a can do/whatever it takes attitude who can perform under pressure, work successfully on tight deadlines and identify and resolve problems as they arise, required

PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
  • Ability to stand, walk, sit, climb, and balance
  • Ability to stoop, kneel, crouch and crawl using both arms and legs
  • Ability to reach, grasp, push, pull, handle, feel, and type with both hands and arms
  • Ability to smell, talk and hear

T5 Data Centers is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.