Senior Program Administrator

Position Information

Recruitment/Posting Title

Senior Program Administrator (Rutgers Community Arts)

Job Category

Staff & Executive - Project/Program Management/Planning

Department

Mason Gross Sch Arts-Deans Ofc

Overview

Mason Gross School of the Arts is a vibrant community of artists and scholars committed to pursuing excellence, innovation, and inclusivity. Its mission is to create socially relevant art, foster diverse programming and curricula, cultivate community partnerships, and advance the arts through teaching, creative activity, advocacy, and research that contributes to the public good. Comprising 1200 undergraduate and graduate students across programs in music, theater, dance, filmmaking, and art & design, Mason Gross is housed within Rutgers–New Brunswick, a premier Big Ten research university that serves some 50,000 students and is the flagship campus of Rutgers, The State University of New Jersey. The nation's eighth oldest institution of higher learning, Rutgers reflects the diversity of New Jersey, which is one of the most diverse states in the nation. The Rutgers–New Brunswick campus is located less than an hour by train or car to New York City and the beautiful beaches of the Jersey Shore and is just over an hour to Philadelphia.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Senior Program Administrator (Rutgers Community Arts) for Mason Gross School of the Arts (MGSA). This position plays a key role in managing and coordinating community engagement and outreach activities, with a focus on both local and regional initiatives. Reporting directly to the Associate Dean for Finance & Administration, this position is responsible for developing and fostering partnerships with both internal and external stakeholders in support of recruitment, summer activities, P-12 engagement, and fundraising initiatives, among other schoolwide priorities.

Among the key duties of the position are the following:

• Collaborates with MGSA leadership team, including deans, chairs/directors, and staff to ensure seamless coordination of community arts programs.
• Leads in shaping and implementing innovative curriculum initiatives across a variety of art disciplines (music, theater, dance, art & design, filmmaking). Designs and/or manages the coordination of arts programs for a diverse audience, including Pre-K to 12th students, adult learners, and arts enthusiasts.
• Oversees program assessment and accreditation processes for various programs to ensure quality and compliance with institutional standards.
• Manages the administrative operation of the programs, including budgeting, staffing, and other logistical details.
• Cultivates and maintains partnerships with external and internal constituents, including potential donors, community partners, and other stakeholders to support fundraising and external funding efforts and community outreach activities.

FLSA

Exempt

Grade

06

Salary Details

$82,166 - $92,000

Minimum Salary

Mid Range Salary

Maximum Salary

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Full Time

Working Hours

Standard Hours

37.50

Daily Work Shift

Day

Work Arrangement

Union Description

Admin Assembly (MPSC)

Payroll Designation

PeopleSoft

Seniority Unit

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree in a relevant field and at least five (5) years of administrative experience in a community arts program or nonprofit organization or relevant program management experience.
• Equivalent professional experience can also be considered if the candidate demonstrates a deep understanding of community arts programming and leadership.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Strong organizational skills and an ability to multitask in a fast-paced environment.
• Deep understanding of the mission and goals of RCA, MGSA, and Rutgers University.
• Ability to be a forward-thinking, results-oriented professional with a passion for the arts and community engagement, as well as a strong ability to create and implement programs that align with both educational and revenue-driven goals.
• Strong communication skills, both verbal and written, to effectively engage with internal and external constituencies.

Preferred Qualifications

• Master's degree.
• Experience successfully generating revenue and/or raising funds through arts programs and/or non-profit organization.

Equipment Utilized

• Several software applications in support of operations, including and not necessarily limited to, online payment, registration, and processing applications, Microsoft 365 Office Suite, Google Suite of applications, WordPress, and ArtSpace.
• Will learn any software applications RU uses for expense management, procurement, time keeping, personnel appointments, payroll, grant submission, scheduling, facilities, event management, communications, website and social media maintenance and updates, and any and all equipment, software, and specialized materials needed to support the effective and efficient performance of this position.

Physical Demands and Work Environment

• Must be able to operate effectively within a fast-paced environment, balancing the administrative demands of the position with the need to build relationships and represent RCA at external events.

Special Conditions

• Frequent travel, particularly within New Jersey, to develop and maintain partnerships with community organizations, schools, and other stakeholders.
• Must have fexibility with work hours, including evenings and weekends, to support events, performances, and community outreach efforts.

Posting Details

Posting Number

25ST2430

Posting Open Date

11/24/2025

Special Instructions to Applicants

Regional Campus

Rutgers University-New Brunswick

Home Location Campus

Rutgers University - New Brunswick

City

New Brunswick

State

NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.