Project Documentation Coordinator

2 weeks ago

Indianapolis, Indiana, United States George E. Booth Full time $60,000 - $90,000 per year

The George E. Booth Co. is a family-owned and operated industrial automation sales company looking to hire their next full-time Project Documentation Coordinator. Visit to learn more about the company values, products, and industry. A clean driving record is required for this position. This role comes with a competitive compensation plan. All candidates must be legally authorized to work in the United States.

Responsibilities for the Project Documentation Coordinator

  • Evaluate customer needs (Vendor Document and Data Requirements) and determine path forward to deliver the appropriate scope.

  • Collect and maintain documentation packages, ensure transmittal of documents to customer after careful examination of document completeness, accuracy and conformance to standards and specifications of the customer.

  • Coordinate with internal and external stakeholders to resolve documentation challenges and drive successful completion of documentation packages within the required timeline; confer with suppliers to resolve discrepancies and expedite resolution.

  • Compile required amendments to documents as well as monitor and control document revisions including changes.

  • Collaborate with and assist in expediting customers to receive back documents along with coordinating comments, reviews, and approvals until completion.

  • Proficient working in digital environment (Office365, CRM systems, databases, and PDF tools).

  • Strong written and verbal communication skills, strong interpersonal skills; comfortable collaborating in a mutual influence environment.

  • Strong customer focus and ensures that the customer perspective is the driving force behind decisions and activities.

  • Self-management: ability to work on multiple scopes in parallel and follow through to completion.

  • Ability to negotiate with internal and external stakeholders on deadlines, expectations, and drive to resolution.

  • All other duties as assigned by supervision.

Requirements for the Project Documentation Coordinator

  • Bachelor's Degree in technical, administrative or related field preferred, but not required.
  • One to three years of related experience in coordinating, administering, organizing or analyzing documentation retention, bid specification requirements.
  • Attention to details, organizational aptitude, and superior customer service skills necessary
  • Strong communication skills whether written, verbal or otherwise required, especially using moderately complex terminology and concepts.
  • All candidates must be legally authorized to work in the United States.

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