Program Assistant

Program Assistant - Residency, College of Medicine

Hiring Department: Residency

Location: Chicago, IL USA

Requisition ID:

FTE: 1

Work Schedule: Monday - Friday, 9AM - 5PM

Shift: Days

# of Positions: 2

Workplace Type: Hybrid

Posting Close Date: December 29, 2025

Salary Range (commensurate with experience): $ / Hourly Wage

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

With supervision from the Associate Head of Education and Education Office Manager, the Program Assistant will provide administrative support to the education unit within the Department of Psychiatry. Duties will follow established guidelines within various residency/fellowship training programs. The Program Assistant will support activities involving recruitment, on-boarding, preparing and maintaining schedules, evaluations, off-boarding, and on-going day-to-day activities.

Duties & Responsibilities:

• Provide administrative support to the Directors of educational programs in Psychiatry by assisting with activities related to administration of Psychiatry's educational programs.
• Support and assist in coordinating the annual recruitment, orientation, and graduation activities.
• Assist tracking and maintaining the trainees' clinical and didactic schedules and evaluations.
• Aid program staff with the compliance of trainees onboarding and offboarding at all clinical sites, including university compliance standards and initial onboarding during orientation and the final offboarding process.
• Assist program leaders with ensuring programs' compliance with accreditation, licensing board, professional association requirements.
• Update and compile the databases for trainees' vacation and time off.
• Help prepare and process other program related forms (verifications of training, credentialing, letters of good standing).
• Process financial transactions including, but not limited to, P-card and T-card purchases, iBuy, invoice vouchers, TEM, ordering of office supplies for education programs, etc.
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

• Bachelor's degree.
• Demonstrated knowledge of a variety of accreditation standards in medical, psychiatry, and psychology education fields. Any experience in accreditation standards in medical, psychiatry, or psychology education fields.

Preferred Qualifications:

• Two or more years of college work, minimum 6 months experience in higher education setting.
• Organizational and analytical skills.
• Good judgement abilities.
• Excellent written and oral communication skills.
• Proficient with Word, Excel and other platforms.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.