Receptionist/Office Manager

1 week ago

Tallahassee, Florida, United States Tallahassee Board of REALTORS® Full time $40,000 - $43,000 per year

JOB DESCRIPTION

OFFICE MANAGER/RECEPTIONIST

Basic Functions

Provides administrative support and customer service for the Tallahassee Board of

REALTORS and Capital Area Technology & REALTOR Services.

Principal Accountabilities

  1. Greet members and general public and assist with their specific needs.

  2. Answering telephone calls and routing calls to the appropriate staff person

  3. Process generated correspondence from origination to distribution maintaining high quality and responsiveness.

  4. Open, sort, and distribute daily mail and ship outgoing mail.

  5. Ensure the office buildings, parking area, and grounds are maintained.

  6. Run office errands as needed.

  7. Monitor and maintain office and REALTOR Store supplies and inventory, ensuring that inventory orders and equipment purchases, and repairs are reviewed and approved.

  8. Acts as additional liaison to Building Committee.

  9. Provides support and assistance to the membership department and bookkeeping.

  10. Assist with processing registrations for classes and events.

  11. Responsible for updating the master calendar updated and coordinating and scheduling room rentals.

  12. Provide administrative support for CATRS, MLS, technology services, and events as directed by the CEO and COO.

  13. Works on facilities management including procurement and management of outside vendors.

Principal Interactions

Tallahassee Board of REALTORS - 1,900 members

Capital Area Technology & REALTOR Services (CATRS)

National Association of REALTORS

Florida REALTORS

The Florida Real Estate Commission

Education and Skills Requirements

  1. Must maintain a friendly and positive attitude both in person and during phone calls.

  2. Must have the ability to handle heavy phone/member traffic while maintaining courteous, patient, and professional demeanor.

  3. Must be helpful and show the ability to direct questions to the appropriate department or staff person.

  4. Must have excellent communication skills - ability to communicate effectively, both orally and in writing with co-workers, members, vendors, and the public.

  5. Must be able to handle multi-line telephone system and operate other general office equipment as required. (Supra lockbox system, copier etc.)

  6. Must possess strong Windows computer skills with the ability to learn new software programs. Must also be proficient with Microsoft Office software

(Excel, PowerPoint, Word, Excel, and Outlook) and Adobe Acrobat.

  1. Must possess a high level of proficiency with office organization, planning and records management.

  2. Must be team-oriented, with the ability to interact professionally with staff, members, vendors, and the public.

  3. Must be able to make sound decisions with minimal assistance from management.

  4. Must possess good accounting skills.

Level of Authority

This position does not include any supervisory responsibilities.

Note:

This job description is not intended to be, and should not be construed as, an all-inclusive list of responsibilities, skills, efforts, or working conditions associated with the position.

While it is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add, or remove duties, and to assign other duties as necessary.

Job Type: Full-time

Pay: $40, $43,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Vision insurance

Work Location: In person

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