Vendor Coordinator

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Job no:
537900

Work type:
Staff Full-Time

Location:
Main Campus (Gainesville, FL)

Categories:
Business/Accounting/Finance, Office/Administrative/Fiscal Support

Department:
ED-LASTINGER CENTER

Classification Title
Business Admin Specialist III

Classification Minimum Requirements: High school diploma or equivalent and five years of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. Job Description:

The University of Florida Lastinger Center for Learning's mission is to improve the quality of teaching, learning, and childcare. We research, develop, and scale educational innovations for adults and children that put all learners on trajectories for lifelong success. Specifically, the Center targets kindergarten readiness, 3rd grade reading proficiency, and algebra proficiency as critical milestones in children's educational trajectory that are predictive of success in school and life. The Center works at the nexus of research, practice, and policy to develop sustainable systems that leverage educational technologies and improve the implementation of research-based practices. Housed in one of the nation's elite public research universities, the Center operates as a dynamic, entrepreneurial workplace focused on executing UF's service mission to strengthen the human condition and improve the quality of life. The Lastinger Center is committed to attracting, hiring, and retaining top talent by valuing a broad range of thought, skill, and experience. We believe in fostering environments where team members feel respected, valued, and empowered to do their best work.

Responsibilities
Vendor Management

• Manage and maintain vendors and suppliers.
• Supports vendor applications and annual renewals required by UF Vendor Relations.
• Maintain updated vendor records, including contracts, pricing, and contact information.
• Initiate payments to vendors/suppliers and other like entities in a timely manner.
• Creating and managing invoice templates and required invoice documentation.
• Review, prepare, and approve transactions within established dollar limits and guidelines.

Contract Management

• Review and analyze vendor contracts, ensuring compliance with UF policies.
• Provides grants and contract management support.
• Coordinate contract renewals, amendments, and terminations as needed.
• Assist with contract drafting with vendors including the redlining process.
• Assists the College's Pre and Post award office in coordination with the Sponsored Programs Office in matters related to agreements, such as Data Sharing, Non-Disclosure, and Research Services Contracts.
• Coordinates the collection of information from stakeholders used to create agreements. Monitors the timely.

Deliverable Monitoring & Reporting

• Coordinates deliverable reporting activities for Sponsored Projects.
• Monitors and assesses ongoing programs for conformance to reporting requirements and communicates them to stakeholders and collaborators.
• Updates deliverable deadlines and sponsor communication through the Customer Relationship Management (CRM) system.
• Assembles documentation and other reporting information from project team members.
• Coordinates financial reporting elements with the Center's Finance Manager and ensures compliance and adherence to UF financial reporting policies.

Expected Salary
Other Duties as assigned
$67,500 - $72,500

Required Qualifications: High school diploma or equivalent and five years of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. Preferred:

• The ideal candidate possesses a bachelor's degree in accounting, finance, business or a related field and two years of relevant experience; or an equivalent combination of education and experience.
• Advanced working knowledge of MS Excel

Special Instructions To Applicants
In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No

Advertised:
14 Nov 2025 Eastern Standard Time

Applications close:
28 Nov 2025 Eastern Standard Time

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