Grants Compliance Manager-Finance

Shift: Monday-Friday 9Am-5PM

General Responsibilities:

Under supervision of the Director of Budgets and Analysis, the Grants Compliance Manager develops budgets and contract documentation for New York City, State and Foundation funders. Coordinate with auditors for government contract audits.  Serve as liaison and conduct training for program management on financial reporting and compliance.

Key Responsibilities

• Develop contract budgets, budget modifications, and RFP budgets for New York City and State government agencies in collaboration with Program Management.

• Create budgets and grant reports for Foundations in partnership with the Development team.

• Develop new protocols and cost allocations for new contract awards to ensure compliance and alignment with funder requirements.

• Assist in the development of the annual organizational budget and reforecast, including updating Personnel, Admin, and Program budgets, and providing input for the executive summary draft.

• Coordinate and prepare contract documentation for submission to funders, including obtaining required signatures and insurance certificates.

• Submit documentation to platforms like NYC Passport, SFS, and other relevant systems as required.

• Oversee yearly planning for contract renewals, budget modifications, and closeouts to ensure quality, timeliness, and accuracy.

• Prepare and submit subcontractor logs and required documentation to comply with NYC agency standards.

• Stay updated on changes to federal, state, and local grant regulations and ensure organizational policies and practices adapt accordingly.

• Serve as the point of contact for audits or compliance reviews conducted by funders, responding to inquiries, findings, and corrective actions.

• Prepare and submit tri-annual Indirect Cost Rate (ICR) reports in collaboration with auditors.

• Produce monthly, quarterly, and annual invoices for contracts such as GIA SOFA, DOHMH, and DYCD.

• Automate and distribute monthly financial reports on all awards to relevant stakeholders, updating reports as needed due to staff or contract changes.

• Coordinate with auditors on document requests, analysis, and findings for government contract audits.

• Analyze and reconcile expected costs and related liabilities for the organization's self-insurance program, ensuring adequate funding levels.

• Produce monthly documentation on fringe benefits for funder reporting and audits.

• Lead trainings on budget preparation, reporting, and procedures to enhance staff understanding and compliance.

• Act as a liaison to Program Management, providing guidance on budgets, contract spending, compliance, and specialized analyses.

• Provide ongoing assistance to Program Management by answering questions about budgets and financial reports.

• Assist in implementing internal controls, financial policies, and procedures to improve compliance and efficiency.

• Identify and drive process improvements to streamline workflows and enhance overall operational efficiency.

Requirements:

• Demonstrate expert command of grants administration of social service programs funded by state and city funds, including HRA, DOHMH and, DFTA.

• Strong administrative skills — able to handle high-volume of transactions and reporting requirements.

• Should have worked in a complex largely governmentally funded nonprofit, in an independent managerial position.

• Must be strong at multi-tasking, prioritizing and have demonstrated expertise in proactively working on projects of wide scope and significant magnitude.

• Excellent written and oral communication and relationship skills with an ability to prioritize, negotiate and work with a variety of internal and external stakeholders.

• Advanced knowledge of Excel and familiarity with other Microsoft applications including PowerPoint, Word and Visio.

• Must be computer literate, including ability to learn and use program specific software, expert knowledge of Intacct.

Skills and Qualifications:

• Minimum of 5 years' experience in grants administration.

• Bachelor's degree required, Master's degree preferred.

• Prior supervisory experience.

• Knowledge of best practices in grants administration 
  
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SUBJECT TO REVIEW FOR PURPOSES OF ADAAA

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