Public Service Specialist

Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned.

(Illustrative Only)

• Formats, composes and types correspondence and other documents from written drafts and dictating equipment on routine, complex and confidential matters
• Prepares reports and maintains records
• Receives, sorts, files and retrieves forms, correspondence and documents
• Updates, checks and completes records, forms and documents
• Verifies discrepancies and makes corrections
• Researches records and disburses information
• Establishes and maintains complex filing systems
• Schedules, gathers materials and prepares agenda for various meetings
• Takes and transcribes minutes of meetings and other proceedings
• Maintains control and assures availability of files and other materials
• Establishes and maintains complex filing systems
• Answers questions requiring knowledge of departmental rules and procedures
• Exercises discretion and judgment on minor administrative decisions
• Processes and distributes confidential and sensitive documents
• May maintain department budget accounting records
• May answer and route incoming phone calls

Essential functions of this position include but not limited to: sitting, walking, standing, crouching, stooping, kneeling, reaching, bending, and crawling for filing; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/ shoulder) for computer work, filing, copying, etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing.

Three years' experience in performing clerical or administrative work within subject area;

OR Associate's degree and two years' experience in performing clerical or administrative work within subject area;

OR Bachelor's degree and one year experience in performing clerical or administrative work within the subject area;

OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Preferred Qualifications

Experience providing administrative support in a government or public sector environment

Proficiency with MUNIS or similar enterprise financial systems

Strong working knowledge of Microsoft Office applications, particularly Excel, Word, and Outlook

Experience processing accounts payable, payroll, or purchasing transactions

Demonstrated ability to organize and maintain complex filing systems and records

Excellent written and verbal communication skills

Proven ability to work independently, manage multiple priorities, and meet deadlines

The ideal candidate is a detail-oriented and dependable administrative professional who thrives in a fast-paced, service-focused environment. They excel at managing multiple priorities with accuracy and efficiency, and take pride in keeping records, correspondence, and workflows organized. The successful candidate will be a strong communicator who provides excellent customer service to employees, vendors, and the public, and who demonstrates initiative, sound judgment, and a commitment to supporting the overall mission of Coconino County Public Works.

• Considerable knowledge of:
• Business English, spelling and arithmetic, punctuation and grammar

• Office practices and procedures

• Skill in:

• Use of computer systems, Microsoft Suite, and other office machines

• Report preparation

• Ability to:

• Compose correspondence dealing with technical and complex matters
• Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
• Prioritize, plan and carry out assignments
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing

Coconino County is an Equal Opportunity Employer.

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

Employee Benefits

Coconino County offers a comprehensive employee benefits

package to regular employees working 30 or more hours per week that includes:

(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Personal Day Purchase Program
• Vacation Sell Back Program
• Tuition Reimbursement Program
• Wellness Program
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Free bus transportation/ EcoPass bus pass

Elective Coverage

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Tax-deferred investment program
• Accidental and Disability Insurance
• Short Term Disability