HR Onboarding Specialist

6 days ago

Washington, Washington, D.C., United States Quartermaster Full time
About The Role

We are seeking a part-time Ashby expert to join our team. The Recruiting Coordinator will act as the go-to Ashby specialist, ensuring a seamless, high-touch candidate experience from initial scheduling through offer coordination. This role is responsible for managing, optimizing, and continuously improving all recruiting workflows within Ashby to drive accuracy, efficiency, and clear communication throughout the entire hiring process.

Key Responsibilities

  • Partner with recruiters and hiring managers to schedule interviews (phone, virtual, and onsite) across multiple time zones using Ashby.

  • Manage all candidate logistics and communications directly within Ashby, ensuring smooth transitions through each pipeline stage.

  • Post, update, and close job listings through Ashby's job posting integrations.

  • Coordinate feedback collection, ensuring timely responses and stage progression.

  • Support the offer process within Ashby, preparing offer letters, updating candidate records, and tracking approvals.

  • Maintain data integrity and compliance within the ATS.

  • Generate and maintain recruiting metrics (e.g., time-to-fill, offer acceptance rates, stage conversion) through Ashby reporting dashboards.

  • Identify and implement improvements to scheduling, templates, and automated notifications within Ashby.

Qualifications

  • Prior experience with the Ashby Applicant Tracking System (ATS).

  • Currently based in the United States.

  • Proficiency in Ashby is required — including deep understanding of scheduling, candidate pipelines, templates, and reporting.

  • Demonstrated ability to maintain organization, accuracy, and efficiency across multiple roles and time zones.

  • Strong written and verbal communication skills with a customer-service mindset.

  • Exceptional attention to detail and confidentiality.

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