City Secretary

This requisition expires on October 17, 2025, but may close earlier if the position is filled prior to the expiration date.
Responsible for oversight and administration of the City Secretary's Office by providing effective and efficient service.

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

DUTIES

• Provide support to the Mayor, City Council and City Manager's Office.
• Serve as Chief Election Official, coordinate all campaign reporting requirements, and oversee municipal general, special, and bond elections, with the Denton County Election Administrators; administer all aspects of the duties in accordance with Federal and State laws.
• Compile, and organize information and materials for the City Council agenda packets; ensure completion of the City Council agenda(s) and prepare official minutes of the proceedings.
• Oversee appointments to and membership records of all city boards and commissions; supervise application and appointment procedures.
• Operate as Public Information Coordinator including ensuring Citywide compliance; coordinate and response to records requests in compliance with the Texas Public Information Act.
• Function as Records Management Officer; oversee record administration as outlined by the Texas State Library.
• Collaborate with the City Attorney's Office to supervise preparation of legal documents and execute required forms and notices.
• Direct the official publication of notices and legal documents and respond to inquiries regarding municipal regulations, ordinances, resolutions, and other official actions.
• Assist in the annual preparation of a Board and Commission handbook and associated guidelines.
• Perform research work and prepares statistical and narrative reports; provide internal and external stakeholders status-of-office operations progress reports, as needed.
• Assist public relations and prepares information programs.

SUPERVISORY/BUDGET RESPONSIBILITIES

• Select,train,supervise, and evaluate staff; recommend assignment/assignment change, retention, discipline, and dismissal.
• Develop, manage, and monitor budget; maintain accurate budget reporting; ensure that operations are cost-effective and funds are managed wisely.

OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
EDUCATION, EXPERIENCE, AND LICENSES/CERTIFICATIONS

• Bachelor's Degree from an accredited college or university in Public Administration, Business Administration, Library Science, Records Management, or related field; and,
• Five (5) years public administration experience; and,
• Three (3) years of administrative and supervisory experience; and,
• Must have or obtain a valid Municipal Clerk Certification from within three (3) years of employment

OR

• Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job.

REQUIRED SKILLS/ABILITIES
Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

• Knowledge of Federal, State, and Local Government laws, code ordinances and regulations and other statues of the State of Texas.
• Knowledge of City of Denton policies, procedures, mission, and goals.
• Knowledge of integrated communications and use in community relations and community engagement.
• Skill at the intermediate level with Microsoft Office 365 and other software systems necessary to complete work.
• Skill in analyzing and researching, to interpret and understand policies, laws, and regulations, and to provide workable recommendations and solutions to problems that maintain compliance.
• Skill in judgment and creativity in decision-making; considering the relative costs and benefits of potential actions and select the most appropriate one.
• Ability to work independently to direct multiple work streams while balancing competing priorities with attention to detail.
• Ability to maintain strong interpersonal relationships with internal and external stakeholders.
• Ability to support controversial positions, negotiation of sensitive issues and/or important presentations with customers, citizens and co-workers while maintaining poise.
• Ability to communication effectively, both oral and written forms, in a variety of circumstances using appropriate tone and appearance for the situation, and to listen intently to other points of view.
• Ability to perform all job duties in a manner that is consistent with the City of Denton's core values.
• Ability to motivate,mentorand manage teamsthroughdirect and indirect influence.
• Ability to develop, understand, interpret, and apply rules, policies, and procedures operations.
• Ability to handle records and complex situations of a confidential nature.
• Ability to simultaneously handle multiple tasks and changing priorities in an efficient and effective manner.

CONDITIONS OF EMPLOYMENT

• Must have and maintain a valid Class "C" Driver's License and valid state required minimum automobile liability insurance prior to employment (must obtain Texas Class "C" driver's license and state required minimum automobile liability insurance within 90 days of hire per state law)
• Must pass a drug test, driver's license check, criminal history background check, and social security number verification.
• Must possess or obtain and maintain a valid Municipal Clerk (CMC) Certification within three (3) years of employment.

SAFETY

• Perform preventive maintenance on tools and equipment; ensure equipment is in safe operating condition.
• Follow established safety procedures and techniques to perform job duties, including lifting and climbing; operate tools and equipment according to established safety procedures.
• Promptly report unsafe conditions in the work area and/or any conditions that are not immediately correctable to the supervisor.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

• Safety Sensitive (Subject to random drug testing): No.
• Tools/Equipment Used: Standard office equipment, including computer and peripherals.
• Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
• Lifting: Occasional lifting and carrying (no more than 10 pounds).
• Environment: Works in an office setting; occasionally requires irregular and/or prolonged hours.
• Travel: Travels to City of Denton buildings and professional meetings as required.
• Attendance: Regular and punctual attendance at the worksite is required for this position. Require attendance and supervision of setup for all City Council meetings.
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

CORE VALUES

• Inclusive
• Collaborative
• Service-Oriented
• Strategically Focused
• Fiscally Responsible

TOP TIER BENEFITS

• Medical, dental, and vision coverage in addition to life and disability insurance plans?
• Employee Health Clinic
• Paid Vacation Days and Paid Holidays
• Retirement Plan

EEO STATEMENT
The City of Denton is an equal opportunity employer. It is the City of Denton's policy to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to any protected class, status, characteristic, or activity. All employment decisions, including decisions regarding recruitment, selection, hiring, compensation, benefits, training, advancement, discipline, discharge, and other terms, conditions, and privileges of employment are made without regard to any lawfully protected class, status, characteristic, or activity.

ADA/EOE/ADEA
This job description is not an employment agreement, contract agreement, or contract. Management has the exclusive right to alter this job description at any time without notice.