senior accountant

Overview

We are seeking a detail-oriented and experienced Senior Accountant to join our dynamic finance team at St. Michael's High School in Santa Fe, New Mexico. The ideal candidate will possess a strong understanding of accounting principles and practices, including GAAP and IFRS, and will be responsible for overseeing various accounting functions within our organization. This role is critical in ensuring compliance with financial regulations and providing accurate financial reporting to support our strategic goals.

The Senior Accountant is responsible for accounting and financial reporting tasks, including month-end and year-end close, reconciliations of tuition and deferred revenue, payroll accruals, fixed assets, loans, and leases. The position supports the CFO in preparing accurate financial statements, ensuring compliance with GAAP, and assisting with the annual audit, while providing professional and courteous service to all constituents.

Duties and Responsibilities

General Accounting and Reporting

-Review journal entries and transactions for accuracy, completeness, and compliance with school policies.

-Maintain the general ledger and ensure accuracy of financial statements in compliance with GAAP.

-Assist in preparation of routine financial statements in a timely and complete manner.

-Perform quarterly and ad-hoc reconciliations of general ledger accounts.

-Perform other duties as assigned by the CFO.

Journal Entries

-Review and import journal entries from the payroll system into the financial accounting module.

-Record and reconcile accrued expenses for employee benefits.

Monthly Accounting and Reconciliations

-Prepare and record monthly billing activity from the Tuition Management (TM) system into the financial accounting system.

-Review and record investment activity.

-Review fixed asset schedules, record asset purchases, perform depreciation calculations, and post related entries.

-Review "due from" accounts, accrued expenses, and payables for completeness and accuracy.

-Reconcile donations and pledges receivable.

-Complete timely reconciliations of bank and investment accounts.

-Reviews the work of Financial Specialists for accuracy and completeness, without direct supervisory responsibility.

-Reconcile all systems used by Business Services to the general ledger.

-Lead month-end close processes, ensuring timely and accurate completion.

Revenue, Receivables, and Collections

-Perform reconciliation between the Tuition Management module and the Financial Edge accounting system to ensure accuracy of billing and deferred revenue records.

-Monitor Accounts Receivable balances and calculate Allowance for Doubtful Accounts.

-Prepare and reconcile Deferred Revenue schedules, including population of prepayments.

-Manage collection of outstanding receivables and provide updates to management.

Liabilities and Loans

-Maintain detailed records of loan agreements, schedules, and balances.

-Record loan issuances, repayments, interest accruals, and related journal entries in compliance with GAAP.

-Reconcile loan accounts and ensure consistency between internal records and lender statements.

-Monitor covenant requirements, payment deadlines, and communicate with financial institutions.

-Prepare management and audit reports on loan activity and balances.

Leases and ASC 842 Compliance

-Apply ASC 842 standards to identify, record, and reconcile leases.

-Ensure accurate recording of right-of-use (ROU) assets and lease liabilities.

Audit and Compliance

-Provide assistance during annual audit: prepare schedules, conduct analyses, compile the PBC list, and coordinate confirmations.

-Perform pre-audits of accounting activities in preparation for external audit.

-Run annual Check Register reports (July 1 through audit cutoff date) to ensure correct year allocation of expenses.

-Promote accountability and transparency, protect against fraud and waste, and advise executives on financial matters.

Other Responsibilities

-Become familiar with school and Business Office policies and procedures.

-Cross-train on duties of other Financial Specialists to ensure coverage during absences.

• Prepare annual 1099s.
  
  -Oversee processing of accounting transactions: billings, accounts payable/receivable, payroll invoices, collections, and cash receipts.

-Oversee petty cash reconciliations and ensure compliance with internal controls.

-Process project adjustments and ensure timely year-end closing of project codes.

-Execute annual reclassification of prepaid tuition and fees to tuition receivable.

-Support implementation of new systems as needed.

-Perform other duties as assigned by the CFO

Qualifications

-Bachelor's degree in business/accounting or a related discipline.

-MBA preferred.

-5+ years' experience preparing financial statements, completing bank reconciliations, executing month-end close and audit-related tasks (non-profit/school preferred).

-Strong work ethic and positive attitude.

-Strategic and creative thinker with strong computer/software skills.

-Excellent communication skills.

-Business acumen with commitment to strict deadlines.

-Proficiency in Microsoft Word and Excel.

-Proficiency in computerized accounting software programs, preferably Blackbaud.

Must pass a thorough background investigation and complete an online course on Child Protection through the Archdiocese of Santa Fe.

There is no relocation package available.

Please view our website for more information about the school.

Job Type: Full-time

Pay: $70, $80,000.00 per year

Benefits:

• 403(b)
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person