Accounts Payable Specialist

6 days ago

Clearwater, Florida, United States Reliable Residential Full time

The Accounts Payable Specialist is responsible for the timely and accurate processing of vendor invoices, credit card transactions, purchase orders, and payment transactions. This role ensures compliance with company policies, maintains strong vendor relationships, and supports the monthly close process. The ideal candidate has solid AP experience in a mid-sized large company environment ($100M+ revenue), strong attention to detail, and a commitment to process accuracy and efficiency. This position is responsible for accounts payable management for multiple entities.

Essential Job Functions

  • Process high-volume of invoices, ensuring proper coding, approvals, and accuracy with purchase orders and receipts. Use workflow in accounting system to ensure invoices are approved by the appropriate party.
  • Processing of payments before their due date to avoid late fees and interest.
  • Keep track of vendor payments using accounting system and spreadsheet schedules for utilities and other recurring vendors.
  • Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
  • Maintain 1099s and generate report at year end.
  • Reconcile credit card accounts and allocate charges to different companies.
  • Pay employees by receiving and verifying expense reports.
  • Obtain information from other departments to ensure records are accurate and complete and that accounts payable ledgers and journals are up to date.
  • Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts payables' data.
  • Reconcile the accounts payable ledger to ensure that all payments are accounted for and properly posted.
  • Investigate and resolve any payment discrepancies or disputes in a professional and timely manner.
  • Assist with month-end and year-end closing activities by preparing reconciliations and reports for management.
  • Maintain and update customer/vendor files, including name or address changes, mergers, or mailing attentions.
  • Generate financial statements and reports detailing the current status of accounts payable status including aging reports.
  • Assist the accounts payable department with cash application, customer refunds and other duties as needed.
  • Assist Controller and Director of Accounting as needed.
  • Special projects and other duties as assigned.

What We Are Looking For

  • 3-5 years of accounts payable or bookkeeping experience
  • High school diploma, GED, or equivalent required
  • Experience processing accounts payable for multiple companies
  • Experience with operating spreadsheets
  • Accounts receivable experience preferred
  • Ability to meticulously calculate, post and manage accounting figures in a timely manner
  • Experience with accounting software and online platforms
  • Exceptional communication skills is a Must.
  • Understanding of basic principles of finance, accounting, and bookkeeping
  • Superb time management skills and detail orientation
  • Great interpersonal and communication skills
  • Ability to maintain confidentiality of company, customer, and vendor information
  • Strong mathematical skills
  • Proficiency in Microsoft products a must.

  • Implementation Specialist

    1 day ago

    Clearwater, Florida, United States Docuphase Llc Full time

    About the Role We are seeking a skilled Implementation Specialist with strong technical acumen and a deep understanding of accounting processes, ERP systems, accounts payable (AP) workflows, and payments management best practices. This role plays a critical part in ensuring our clients achieve successful implementations, adopt the onPhase Platform with...

  • Account Manager

    2 days ago

    Clearwater, Florida, United States Docuphase Llc Full time

    Job Title: Account Manager Location: Hybrid/Clearwater, FLThe Account Manager, reporting to the VP of Corporate Development, will manage customers that are of strategic importance to DocuPhase. Account Managers are the crux of DocuPhase expansion – driving customer lifetime value through upsell and cross-sell opportunities. You will be dedicated to...

  • Senior Accountant

    7 days ago

    Clearwater, Florida, United States Sanford Rose Associates - JFSPartners Full time

    Title: Staff / Senior AccountantJob Type: PermanentLocation: Clearwater, FLWork Schedule: Full-timeCompensation: $65k-$75k (dependent on experience) Responsibilities: Maintain and update the general ledger by posting bank transactions, journal entries and ensuring the overall accuracy of financial dataReview and approve all Accounts Payable and Accounts...

  • Part Time Financial Accountant

    7 days ago

    Clearwater, Florida, United States Mumu, LLC Full time

    Job Description: Part-Time Financial AccountantMumu is a cycling apparel company created by cyclists for cyclists with functionality and performance at the forefront of all its products. From everyday cyclists to high performance athletes, Mumu produces a variety of premium products to suit each rider's needs. Mumu is a Florida based family-owned business...

  • Accounting Manager

    2 weeks ago

    Clearwater, Florida, United States Pinellas County Government Full time $80,000 - $120,000 per year

    Accounting ManagerWork Location: 509 East Avenue S., Clearwater, FLSchedule: Monday - Friday, 8 am - 4:30 pmPerforms highly responsible professional accounting and administrative work managing the activities of the Accounting Team within the Budget & Analytics Section of the Construction & Property Management (CPM) Department. Manages, supervises, and...

  • Sales Support Specialist

    1 week ago

    Clearwater, Florida, United States awning works inc Full time

    Company OverviewAwning Works Inc. has been a family-owned leader in the awning manufacturing industry since 1985. We pride ourselves on delivering high-quality products and exceptional customer service, ensuring that our clients receive reliable and timely solutions for their sun control needs.SummaryWe are seeking a dedicated Sales Support Specialist to...

  • Patient Onboarding Specialist

    1 week ago

    Clearwater, Florida, United States ROMTech Full time

    About Our Company: ROMTech is redefining post-surgical recovery through innovative remote rehabilitation technology.Learn more about ROMTech by visiting our company website: Benefits: We offer competitive benefits including; medical, dental & vision. Generous paid leave and a 401(k) with an employer match.401(k)Dental insuranceFlexible scheduleHealth...

  • Transitional Housing Specialist

    2 weeks ago

    Clearwater, Florida, United States Gulf Coast JFCS Full time $40,000 - $60,000 per year

    We are offering the Transitional Housing Specialist a $500 sign-on bonus for new employees.Are you excited by the prospect of working for an organization that truly values your contributions, provides opportunities for growth and development, AND gives you a chance to make a difference in the lives of children and families?WHAT YOU WILL DO:The Transitional...

  • Renewal Specialist

    2 days ago

    Clearwater, Florida, United States KnowBe4 Full time

    About KnowBe4Join the cybersecurity company that puts security first; literally and without compromise. At KnowBe4, our AI-driven Human Risk Management platform empowers over 70,000 organizations worldwide to strengthen their security culture and transform their workforce from their biggest vulnerability into their strongest security asset. As the undisputed...

  • Product Specialist

    1 day ago

    Clearwater, Florida, United States DirectMail2.0, LLC Full time

    ***DirectMail2.0 was voted Tampa Bay's BEST PLACES TO WORK THREE YEARS IN A ROW***Who we are:DirectMail2.0 is a fast-growing digital marketing SAAS company. We have a one of kind marketing automation platform to improve the response rate for direct mail. Very agile, innovative and cutting edge. Lots of room for advancement and learning in a super cool and...