Legal Assistant – Administrative

10 hours ago

Montour Falls, New York, United States The Halpin Firm Full time

Job Title: Legal Assistant – Administrative & Legal Support

Location: Odessa, NY

Schedule: Full-time | In-person | Monday–Friday, 8:30 AM – 5:00 PM

About The Halpin Firm

At The Halpin Firm, we deliver high-quality legal services with a localized, client-first approach. Conveniently located in the Southern Tier of New York, our firm serves a broad range of clients including municipalities, developers, lenders, families, and small businesses.

The firm combines sophisticated legal knowledge with deep community roots across a variety of practice areas:

  • Commercial & Residential Real Estate
  • Business Formation & Counseling
  • Municipal Law
  • Landlord-Tenant Matters
  • Estate Planning, Probate, and Administration
  • Collections, Foreclosures & Creditors' Rights

We value professionalism, discretion, and responsiveness and we're looking for a team member who does too.

Position Overview

We are seeking a full-time, in-office Legal Assistant to provide a combination of administrative, executive, and legal support to one attorney. This role requires a highly organized, detail-oriented, and self-motivated individual who can handle a variety of responsibilities in a fast-paced, professional legal setting.

You'll manage calendars, prepare documents, organize files, and communicate with clients, courts, vendors, and agencies. Experience in a legal office is preferred, but we're just as interested in your ability to learn, take initiative, and stay organized.

Responsibilities

  • Provide administrative support to one attorney
  • Open, maintain, and organize physical and digital case files
  • Draft correspondence, forms, memos, and legal documents (dictation or written)
  • Schedule meetings, closings, court deadlines, and appointments
  • Communicate professionally with clients, vendors, and external partners
  • Support document preparation for real estate, litigation, and general legal matters
  • Manage office inventory and coordinate with vendors
  • Track tasks and assist with billing or accounts receivable as needed
  • Ensure confidentiality and compliance with office procedures

Qualifications

Required:

  • Strong proficiency in Microsoft Office (Word, Excel, Outlook)
  • Excellent written and verbal communication skills
  • Strong organizational skills and attention to detail
  • Ability to work independently and manage shifting priorities
  • Professional, friendly, and service-oriented demeanor
  • Comfortable with technology and quick to learn new software

Preferred (but not required):

  • Experience with legal office systems or legal document preparation
  • Familiarity with real estate or litigation documents
  • Experience managing calendars and dictation transcription
  • Knowledge of court systems, e-filing, or practice management tools
  • Notary Public or willingness to obtain

Compensation & Benefits

  • Salary: $40,000+ annually, depending on experience
  • Paid Time Off (PTO)
  • Holiday Pay

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits:

  • Paid time off

Work Location: In person

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