Grant Administration Director

Job Summary

The Director of Holocaust Grants will provide leadership, oversight, and final authority for all Holocaust-related grants at Alpert JFS, including those from the Claims Conference, Kavod Shef, the State of Florida, and other funding sources. The Director is responsible for strategic stewardship and compliance of funds, ensuring allocations are managed with integrity and impact. This position supervises the Grant Specialist, Grant Program Coordinator, and Grant Administrator and collaborates with the COO, CFO, and Director of the Holocaust Program, serving as the agency's lead representative to funders.

Essential Responsibilities

• Provide strategic oversight and final decision-making authority for all Holocaust-related grant allocations and expenditures.

• Interpret, implement, and monitor compliance with grant guidelines across multiple funding sources.

• Supervise the Grant Specialist, Grant Program Coordinator, and Grant Administrator, providing leadership, coaching, and accountability.

• Analyze, develop, and refine systems and procedures to maintain program compliance, monitor, and report on activities to support transparency and efficiency.

• Review and approve expenditures, invoices, and supporting documentation prior to reporting and audit submission.

• Lead preparation and oversight of all grant-related audits, including Claims Conference and State of Florida audits.

• Conduct forecasting and financial monitoring to ensure funds are allocated within budget and according to guidelines.

• Conduct risk assessments and research economic trends that may impact the program's target population.

• Provide training and guidance to staff and vendors on grant requirements and compliance.

• Oversee data management and accuracy in the Claims Conference Diamond database and other tracking systems.

• Represent Alpert JFS with funders, auditors, and community partners, strengthening relationships and trust.

• Collaborate with the COO, CFO, and Director of the Holocaust Program to align grant administration with case manager needs, supporting excellence and effectiveness in client services.

• Review caseloads and funding utilization with Care Managers quarterly to maximize resources and support client needs.

• Provide leadership in preparing reports and updates for agency management, the Board, and funders.

• Identify opportunities for innovation and process improvement to strengthen Holocaust grant administration and maximize services to all eligible survivors.

• Actively participate in staff, program, and advisory meetings.

• Perform other duties as assigned.

Essential Training

• Active participation in the Agency's Performance and Quality Improvement framework, functions, and activities.

Qualifications

• Bachelor's degree required (accounting, finance, or related field preferred).

• Minimum 5 years' experience in grant administration within nonprofit or community organizations.

• Demonstrated ability to manage multiple grants, complex budgets, and compliance requirements. Experience with federal or state grants preferred but not required.

• Experience supervising staff and developing high-performing teams.

• Strong skills in financial forecasting, data analysis, and reporting.

• Expert in Microsoft Excel (including Pivot Tables) and proficient in Microsoft Office.

• Proven ability to represent the agency effectively with funders, auditors, and community partners.

• Strong communication, negotiation, and interpersonal skills, with demonstrated cultural sensitivity.

• Ability to work collaboratively while exercising final authority in decision-making.

• Compatibility with Jewish values and traditions.