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Operations Coordinator

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Plano, Texas, United States City House Inc Full time

City House Job Descriptions 2025 9/2025 Job Title: Operations Coordinator (Part-Time, Non-Exempt) Reports To: Chief Program Officer Summary/Objective: Collaborate with the Chief Program Officer & Emergency Shelter Director in managing the daily operations of the facility, as well as vehicles, for the Emergency Shelter according to Minimum Standards set by Licensing, DFPS and other funding sources. Essential Functions:
• Maintain a working knowledge of Trauma Informed Care, TBRI , Normalcy, Cultural Competence, Compassion Fatigue & Self-Care
• Maintain household maintenance needs per shelter annual budget o Confirm all household needs meet DFPS minimum standards & HHSC licensing guidelines o Maintain all DFPS annual and semi-annual inspections and drills including, but not limited to, fire and weather drills, playground inspections, health inspection, and fire and gas inspection o Manage relationship with outside vendors to meet the needs of the operation & facility including, but not limited to, the City of Plano for discarding sanitation services, including bulk pick-up, A/C, Plumbing, Appliance, Back Flow, Sprinklers, Lawn Maintenance, Pest Control, Grease Trap, Fish Tank, etc. o Maintain relationships with City of Plano, Fire Marshall, Health Dept. etc.

o Weekly walk-throughs of the building and facility to maintain the upkeep of the inside and outside of the property o Responsible for obtaining appropriate supplies for the daily upkeep of shelter o Confirm all household needs meet DFPS minimum standards & HHSC licensing guidelines
• Maintain & oversee the shelter kitchen including regulations, cleanliness & stocking o Oversee proper procedures are followed for food storage & discarding o Provide training on procedures for all staff in kitchen safety, how to use the sanitizer, as well as proper washing techniques. o Maintain all records related to food handlers & managers, as well as keeping all proper documentation displayed. o Obtain Food Manager's Certification within first 60 days of employment
• Oversee Nutritional needs of the shelter o Provide weekly menu with nutritious snacks and meals o Create a grocery list for all snacks and meals planned for each week o Oversee purchasing of the groceries