Operations Coordinator

2 weeks ago

Leesburg, Virginia, United States WhitbeckBeglis Full time

Description
WhitbeckBeglis, PLLC is a national family law firm with a focus on domestic law including divorce, child custody, spousal support, education law, and mental health law.

If you take pride in creating structure, streamlining processes, and ensuring that every detail supports the bigger picture, this role offers the chance to make a direct and visible impact on firmwide efficiency. You will play a central role in coordinating daily operations, optimizing vendor relationships, and supporting strategic initiatives that keep our offices running smoothly and our teams performing at their best.

Core Responsibilities

  • Champion Operational Excellence: Establish and maintain quantitative and qualitative metrics, guidelines, and standards by which the firm's efficiency and effectiveness can be measured—then identify and implement opportunities for continuous improvement.
  • RFP Evaluation & Analysis: Gather, evaluate, and compare Requests for Proposals (RFPs) to support informed decision-making and vendor selection.
  • Operational Communications: Manage incoming operational calls, emails, mail, and deliveries, ensuring timely response and smooth information flow across departments.
  • Office Management: Maintain supplies, oversee vendor services, and ensure the Leesburg office remains organized, professional, and welcoming for staff and visitors alike.
  • Vendor & Contract Oversight: Maintain and track vendor agreements and renewals across all offices to ensure compliance, cost efficiency, and service consistency.
  • Technology Enablement: Develop a strong understanding of firm software systems and assist in onboarding new employees to ensure they are trained and supported effectively.
  • Event & Meeting Coordination: Partner with the Operations Director to plan and execute firm events, meetings, and initiatives that foster engagement and collaboration.
  • Project Management: Efficiently manage assigned projects from planning through completion, including progress tracking and results reporting.
  • Administrative Excellence: Support the Operations Director with administrative functions such as scheduling, document organization, and cross-departmental coordination.

Required Skills

  • 1 – 2 years' experience
  • Excellent computer skills, including Microsoft 365 (Outlook, Word, PowerPoint, and Excel) and project management software
  • Excellent written and verbal communication
  • Advanced skillset in time management and task prioritization
  • Attention to detail
  • Candidate must possess an outgoing, positive disposition
  • Excellent customer service skills

Physical Requirements

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift 15 pounds at times.

Benefits

  • Excellent Benefits (medical, dental, vision, life, STD, LTD)
  • 401(K)
  • 14 days paid time off annually
  • 12 paid holidays annually

WhitbeckBeglis
is an Equal Opportunity Employer. We also participate in E-Verify

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