Faith Formation Administrative Assistant

Employment Status: Part-Time

FLSA Status: Non-Exempt (Hourly)

Schedule/Work Hours: 15 hours per week Max. (hours and days may vary)

Reports to: Pastor and/or Religious Education Coordinator

Benefits may include: 

• 403b Retirement

• Employee Assistance Program 

Summary

The Faith Formation Administrative Assistant is responsible for the application of a parish catechetical program(s) for youth and adult. This position will work with the Youth and Young Adult Religious Education Coordinator in administrating a parish faith formation program. This position will also perform basic administrative duties related to the Faith Formation Program and will maintain files and records of students. The Faith Formation Administrative Assistant will also connect the parents and families in the program to the larger parish community. Other responsibilities may include: preparing and distributing weekly bulletin communication (both paper and electronic) to parents.

Responsibilities

• Organizes, schedules and coordinates the faith formation for youth of a particular level or group or assists with this task.
• Prepares and schedules or assists with sacramental programs and liturgies.
• Orders or assists in ordering textbooks, teaching materials and resources for the program.
• Prepares or offers input on an annual budget and monthly grade level activities and updates.
• Prepares or assists with a yearly calendar for the program and Faith Formation Commission and assists in compiling yearly parish master calendar.
• Supports and endorses Diocesan and pastoral council and faith formation commission policies.
• Supervises assigned grade levels or groups in the Faith Formation program.
• Recruits or assists with eliciting catechists and volunteers for assigned levels or groups.
• Supervises or assists with appropriate in-service training and formation of catechists.
• Advises and visits with students, parents/guardians, catechists if problems or concerns arise.
• Prepares or assists with liturgical celebrations for students and families.
• Prepares and coordinates with the pastor/pastoral administrator sacramental rites for students.
• Collaborates with pastoral staff to integrate the total faith formation plan for the parish.
• Meets monthly with pastoral staff for planning and integration of Religious Education programs with whole parish programs.
• Monitor and order supplies.
• Coordinates preparation of the weekly bulletin section for Elementary Faith Formation.
• Maintains constant communication with Faith Formation families.
• Maintains and assists with sacramental records, notifications, and certificates on parish grounds per Diocese guidelines.
• Assists with Diocesan Appeal, Capital Campaign, and other major parish fundraisers.
• Coordinates with Safe Environment Coordinator to ensure all catechists and volunteers are in good standing with Archdiocese safe environments programs
• Will attend Quarterly Pastoral Council Ministry Report meetings as well as development committee or any other meetings assigned by pastor.
• Maintains continuous education and training in the faith.
• Adheres to Archdiocese Code of Conduct and safe environment mandates.
• Other duties as assigned by Pastor and/or Religious Education Coordinator.

Minimum Qualifications

• Active member of a Roman Catholic parish faith community.
• Must be a practicing Catholic and active in the parish.
• Possesses several years of working with children, youth, and adults.
• Knowledge of group dynamics and the ability to establish and maintain effective working relationships with diverse individuals and groups
• Undergraduate work in Theology, Catechesis or extensive parish experience as a CRE.
• Most be Bilingual – (English and Spanish)
• Three years of parish and/or administrative office experience
• Proven experience with Microsoft Office (Word, Excel and Power Point) and Adobe Acrobat.
• Ability to communicate with various levels of staff and management.
• Ability to work evenings, weekends and holidays due to work an unpredictable schedule when necessary.

Preferred Qualifications

• Demonstrated ability to set priorities and organize work effectively and efficiently.
• Ability to compose correspondence, minutes and/or reports.
• Ability to work independently.
• Ability to maintain confidentiality.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed. The Archdiocese of San Antonio is an Equal Opportunity Employer.