Accounts Payable Specialist

Accounts Payable Specialist - Waste Pro - West Palm Beach, FL - In Office - Full Time

SUMMARY

Waste Pro USA is one of the fastest-growing privately owned solid waste collection, recycling, and disposal companies in the United States. We are proud to serve our communities with a commitment to safety, service, and sustainability. We are seeking a Accounts Payable Specialist to join our Southeast Florida Regional Office in West Palm Beach, Florida. This in-office role is ideal for an experienced AP professional who enjoys problem-solving, thrives in a fast-paced environment, and takes pride in accuracy and accountability. In this position, you'll oversee the full cycle of accounts payable for multiple regional divisions — ensuring invoices, purchase orders, and vendor accounts are processed accurately and efficiently while supporting monthly financial reporting.

At Waste Pro, we care about the success and well-being of our people. Here's what you can expect:

• Career growth opportunities within a supportive environment
• Strong team support – you're never alone in getting the job done
• Bi-Weekly payroll
• Annual bonus potential
• Free Group Term Life Insurance
• BCBS Medical Insurance
• Dental, Vision, and other supplemental insurances
• 401(k) Plan with excellent company match
• Paid Vacation, Holidays, and Sick Time

Make an Impact — Join Waste Pro Today ... We care about the success of our people. If you're ready to lead with accuracy, strengthen financial operations, and grow your career, this is the opportunity for you. Apply today and join a company that values safety, growth, and the people who make it all happen.

RESPONSIBILITIES

Accounts Payable

• Manage the full-cycle AP process including purchase order approvals, invoice entry, and payment scheduling.
• Review and process high-volume invoices, ensuring correct coding, approvals, and reconciliation to purchase orders and contracts.
• Monitor AP aging reports and maintain accurate records for timely payments.

Systems & Data

• Use SAP for invoice management, vendor reconciliation, and reporting.
• Coordinate with operations and maintenance teams to ensure accurate transfer of purchasing data into SAP.
• Identify and resolve data discrepancies, working with IT and Finance to improve process accuracy.

Reconciliations & Month-End Close

• Perform detailed vendor reconciliations and assist with monthly accrual entries.
• Prepare journal entries and general ledger reconciliations to ensure timely and accurate month-end reporting.
• Provide clerical, administrative and operational support by performing other functions including but not limited to accounting support, operations, customer service and customer service duties.

Vendor Relations

• Serve as the main contact for vendor inquiries, payment status, and issue resolution.
• Maintain strong, professional relationships with key vendors and ensure compliance with company policies.

Process Improvement & Compliance

• Ensure adherence to Waste Pro's accounting policies and internal controls.
• Support internal and external audits through accurate documentation.
• Partner with the Regional Controller to streamline AP processes and enhance efficiency.

Cross-Functional Support

• Collaborate with accounting, operations, and divisional teams to ensure data integrity.
• Provide training and guidance to division staff on invoice processing and purchase order procedures.
• Occasionally travel to other offices for on-site support or special projects.

QUALIFICATIONS

Education & Experience

• Associate's or Bachelor's degree in Accounting, Finance, or Business Administration preferred.
• 3–5 years of progressive accounts payable or accounting experience; experience in a multi-location, high-volume environment strongly preferred.

Technical Skills

• Experience using SAP for AP management and reporting- Preferred but not required.
• EXCEL - Advanced Excel skills (pivot tables, VLOOKUPs, reconciliations, and financial analysis).
• Strong understanding of purchase order systems, accruals, and general ledger structures.

Soft Skills

• Excellent analytical, problem-solving, and time management abilities.
• High attention to detail and organizational skills.

• Strong written and verbal communication; able to collaborate effectively across teams.

• Essential Functions - The statements above are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.

RESPONSIBILITES

1. Responsible for maintaining purchase order logs or systems and coordinating proper purchase order approvals.

2. Assist maintenance personnel with utilization of their software that tracks purchase orders, purchases, expenses, etc. and the transferring of that data into the general ledger/AP system.

3. Process invoices by reviewing, verifying the coding and approvals, reconciling to purchase orders and entering properly approved invoices into the AP system.

4. Reconcile vendor statements to ensure all invoices are received and processed for payment.

5. Research and resolve problems or errors by reconciling invoice discrepancies with vendors and within the AP system.

1. Responsible for maintaining good relations with the vendors.

2. On a regular basis, assist Regional AP clerk in reconciling the invoices, purchase orders and operational systems in regards to specific, large expenses, i.e. disposal costs, fuel, etc.

3. Assist the Regional AP Clerk in calculating the monthly accounts payable accruals.

4. Provide clerical, administrative and operational support by performing other functions including but not limited to accounting support, operations, customer service and customer service duties.

5. Essential Functions-The statements above are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.

Requirements:

1.Degree in Accounting, Finance, Business Administration or combination of coursework and experience indicating required accounting and accounts payable knowledge.

1. 2 - 4 years Accounts Payable experience. Must be able to show and communication knowledge and understanding of AP accruals.
2. Proficiency with computers, including Microsoft Word, Excel, Outlook, and PowerPoint.
3. Applied familiarity with financial/accounting software packages/systems (e.g. DSL-Solomon, Dossier, Tower, SAP, Great Plains, PeopleSoft, Ceridian).
4. Committed to continuous improvement of quality, quantity and timely project delivery.
5. Oral and written communication skills.

Additional Details :

Waste Pro supports a diverse workforce and is an Equal Opportunity Employer. Waste Pro does not discriminate against individuals based on race, creed, color, gender, religion, national origin, age, disability, veteran status, pregnancy, marital status, citizenship status, sexual orientation, gender identity, genetic information, or any other classification protected by applicable laws.