Assistant Director, Financial Aid and Scholarships

Position Function:

This position is responsible for processing and management of the Return of Title IV Calculation (R2T4), responsible for monitoring the attendance of Pell Grant recipients, responsible for the processing, reconciliation, continued cash flow and management of the Pell, IASG, and Teach Grant payments.

Salary Grade:  14

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges.  For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Essential Duties and Responsibilities:

Essential Duties and Responsibilities:
1. Manages the return of federal/state/institutional aid for withdrawing students. Performs R2T4 calculations.
2. Assures compliance with all Federal, State, and Institutional regulations in regards to withdrawal students.
3. Provides documentation to federal, state, and internal auditors for review. Responds to requests from government agencies requesting required information.
4. Manages the adjustment of Pell Grant funds, when necessary.
5. Monitors and submits disbursements of Pell, Teach, and Iraq Afghanistan Service Grant funds on a weekly, monthly and yearly basis.
6. Reconciles each fund monthly and at year end to make sure all disbursements and cash drawdowns in internal Banner systems are reconciled to Department of Education COD system.
7. Assures compliance with Federal regulations regarding awarding and disbursement of these grant funds.
8. Gathers data for the Fiscal Operations Report (FISAP). Assists director prepare, compile, and edit the FISAP report.
9. Communicates the need for cooperation and understanding with other departments of all areas to maintain compliance with all Federal regulations in regards to withdrawing students and Pell recipient attendance.
10. Assures that the policy and procedure manual is complete and updated yearly.
11. Evaluates training opportunities for Financial Aid employees and monitors training budget limits and adjustments.
12. Monitors and approves all student aid adjustments.
13. Other duties as assigned

Supervisory Responsibility:
This position may supervise some exempt and non-exempt employees

The above essential duties are representative of major duties in this position. Specific duties and responsibilities may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills and abilities required for the job. Not all of the duties may be assigned to a position.

Minimum Qualifications:

Bachelor's degree in Accounting, Finance, or Business Administration and 3 to 5 years of related experience.

Preferred Qualifications:

Master's Degree and additional years of Financial Aid experience beyond the minimum.

Knowledge, Skills, and Abilities:

1. Ability to effectively communicate with students and staff members with a high degree of professionalism.
2. Ability to understand and apply financial aid criteria.
3. Strong attention to detail and understand the importance of confidentiality.

Working Conditions and Physical Effort

1. Work is normally performed in a typical interior/office work environment.
2. No or very limited exposure to physical risk.
3. No or very limited physical effort required.
4. Job frequently requires walking, sitting, reaching, talking, hearing, handling objects with
hands.
5. Vision requirements: Ability to see information in print and/or electronically.

Instructions for Applying:

Link to apply: 

All applicants must apply online at and attach a cover letter, current resume, and the complete contact information for at least three professional references.

Equal Employment Opportunity Statement:

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762,

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: or 

If you have any questions regarding this policy, contact the Department of Human Resources Management at or  Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.