Public Works Clerk

6 days ago

Portsmouth, Rhode Island, United States Town of Portsmouth Full time $48,000 - $62,000 per year

Skills

Job Overview

The purpose of this position is to provide clerical and administrative assistance for the Director and Deputy Director of Public Works. The work involves attention to details to maintain accurate records for the department; receive dig safe requests and call them in; track overtime and various functions; answer customers' basic process questions about department functions or refer complaints to appropriate person; and process invoices and purchase orders for department. The Public Works Clerk is required to administer the office to relieve the Department Head of administrative details and public calls and is responsible for maintaining and improving upon the efficiency and effectiveness of all areas under his/her direction and control.

Duties

  • Performs front office duties and serves as an initial point of contact for Public Works offices; provides information, takes messages and information as needed; records requests for service for work order system; assists customers with simple questions related to public works issues; explains laws or policies governing Public Works Department operations.
  • Prepares correspondence for the Public Works Director and Deputy as needed, including reports of inspections of various projects.
  • Processes payroll and tracks overtime and comp time for review and approval by Deputy Public Works Director.
  • Processes road cut and driveway apron permits, collects fees, makes deposits and performs recordkeeping of funds.
  • Prepares purchase orders, processes invoices, and matches bills to appropriate documents for Deputy or Director's approval and ensures codes are assigned for proper payment by Finance.
  • Tracks various projects completed, people assigned to projects, catch basins cleaned, fixed assets, etc.
  • Assist Director with preparing documents and agendas for staff meetings as needed; prepares special reports and statistics as requested.
  • Maintains files of budget accounts, monies spent/available throughout the fiscal year, assists with budget preparation.
  • Order/purchase/maintain office supplies, process mail, handle filing for office.
  • Conducts all work in a safe manner and all work safety practices are followed.
  • Consistent on-site office and on-time attendance is essential for this position.

Minimum Required Qualifications:

High School degree with business/accounting coursework, plus two years of relevant administrative, bookkeeping and customer service experience; or any equivalent combination of education, training and work experience.

Job Type: Part-time

Pay: $23.78 per hour

Expected hours: 25 per week

Benefits:

  • Employee assistance program
  • Flexible schedule

Work Location: In person

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