Bookkeeper

2 weeks ago

Miami, Florida, United States MARKOWICZ FINE ART Full time

Bookkeeper – Art Gallery

Location: Miami, FL (Hybrid – remote with minimum 1 day/month onsite)

Company: Markowicz Fine Art

We are seeking a skilled and experienced Bookkeeper to join our team and take over key financial and administrative functions as our longtime bookkeeper retires.

The ideal candidate will have a solid background in bookkeeping (minimum 5 years of experience), strong proficiency in QuickBooks Online, and the ability to prepare and respond to audits by CPAs or investors.

ResponsibilitiesBookkeeping & Financials

  • Manage day-to-day bookkeeping using QuickBooks Online
  • Record and reconcile all financial transactions (sales, invoices, payments, expenses)
  • Reconcile bank and credit card accounts monthly (multi-entity setup)
  • Prepare and file sales tax in Florida, Texas, and California
  • Prepare sales reports for landlords
  • Analyze sales, acquisitions, and margins per artist and per entity to support billing and performance tracking
  • Maintain accurate inventory and consignment values in coordination with the gallery database (Artlogic)
  • Record and reconcile multi-currency transactions (USD / EUR)
  • Manage vendor and artist payment schedules, including artist payouts and production costs
  • Assist with accounts payable and receivable
  • Support the preparation of financial reports and internal dashboards (per entity and per artist)
  • Prepare and organize year-end files for CPA and assist during audits or investor reviews
  • Coordinate with external accountants, vendors, and auditors as needed

Additional Tasks

  • Work with CRM and inventory management software (Artlogic experience is a major plus)
  • Maintain organized records for inventory, artists, and client accounts
  • Support team with ad-hoc financial reports and administrative accounting tasks

Requirements

  • Minimum 5 years of professional bookkeeping experience
  • Proficiency in QuickBooks Online, including multi-entity reconciliation and reporting
  • Experience with inventory, consignment, or database management
  • Strong analytical, organizational, and communication skills
  • High attention to detail and ability to work independently and meet deadlines
  • Familiarity with sales commissions, artist billing, and consignment accounting
  • Experience in or understanding of the art world is a plus

Work Environment

  • Hybrid position: remote work possible, with at least 1 day per month onsite in our Miami gallery
  • Flexible schedule depending on experience and availability

Job Types: Full-time, Part-time

Pay: $ $28.00 per hour

Expected hours: 8 – 24 per week

Ability to Commute:

  • Miami, FL Preferred)

Ability to Relocate:

  • Miami, FL 33137: Relocate before starting work (Preferred)

Work Location: Hybrid remote in Miami, FL 33137

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