Trademark/Patent Prosecution Assistant

Arnall Golden Gregory LLP ("AGG"), an Atlanta-based law firm with approximately 200 attorneys, is seeking a detail-oriented Trademark/Patent Prosecution Assistant to join our IP prosecution team. This role will primarily assist the patent paralegal and may also provide support to the trademark paralegal. Core responsibilities include docket management, client correspondence, and case organization. Prior IP experience is a plus, but not required.

Position Reports to: Patent/Trademark Partners and Paralegals; Human Resources Manager

Overall Responsibilities: This is a support position assisting paralegals and attorneys within the Patent Department. Primary duties will include, but are not limited, to the following:

• Docket Management
  • Monitor deadlines in the patent docketing system (CPI) and ensure they are met.
  • Review and annotate docket reports for docketing staff to update; may occasionally enter information directly into CPI.
  • Track U.S. and foreign due dates, run reports, and help prepare case status updates.
• Patent Center & Research
  • Retrieve and review records from USPTO Patent Center (e.g., application status, Office Actions, filing receipts).
  • Conduct online research as needed.
  • Assist with IDS reference management and database updates.
• Correspondence & Communication
  • Draft reporting emails to clients for attorney/paralegal review.
  • Proofread and format legal documents and client communications.
  • Manage incoming/outgoing correspondence in Outlook and maintain organized matter-specific files.
• Administrative Support
  • Maintain and organize electronic records in compliance with firm and client guidelines.
  • Prepare and format routine forms, templates, and correspondence.
  • Enter daily time into the firm's timekeeping system.
  • Processing of foreign counsel and vendor invoices.
  • Assist trademark paralegal with docketing (WebTMS), correspondence, and administrative tasks as needed.
  • Other duties/tasks as assigned

Preferred skills:

• Understanding of U.S. and foreign patent/trademark lifecycles.
• Familiarity with billing and time entry software.
• Experience communicating with foreign associates.
• Basic knowledge of patents and trademarks.

Education and Experience Requirements:

• High school degree required; additional secretarial, business, or technical training is a plus.
• Familiarity with docketing systems (experience with CPI preferred).
• Proficiency in Microsoft Outlook and Word; working knowledge of Excel and Adobe Acrobat.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Discretion in handling sensitive and confidential information.

Mental/Physical/Environmental Requirements

• Indoor offices with controlled temperatures with limited exposure to noise, dust, chemicals
• Mobility within the office including movement from floor to floor
• May sit for long periods of time
• Crouching, kneeling standing, walking, pushing pulling and lifting occasionally
• Operating a personal computer, telephone, voicemail and other office equipment on a regular basis
• Must have the ability to convey detailed information in a clear and concise manner through spoken word
• Must demonstrate good problem-solving skills
• Duties must be performed in our physical offices

FLSA Status
Non-Exempt

HOURS:
Full-time; M-F 9:00-5:30 (1-hour lunch); occasional overtime

SALARY:
$60,000-$85,000 annual

ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.