Office Secretary

2 days ago

Miami, Florida, United States Man Super, Inc. Full time

Overview

We are seeking a dynamic and highly organized Office Secretary to join our team This vital role ensures the smooth operation of daily office functions, providing exceptional administrative support and outstanding customer service. As the first point of contact, you will manage front desk responsibilities, coordinate schedules, and facilitate effective communication across departments. Your energetic approach and attention to detail will help create a welcoming environment while maintaining efficient office workflows. If you thrive in a fast-paced setting and possess strong organizational skills, this is the perfect opportunity to make a meaningful impact

Duties

  • Greet visitors and clients with professionalism and warmth at the front desk, ensuring a positive first impression
  • Manage multi-line phone systems, screen calls, and direct inquiries to appropriate staff members with excellent phone etiquette
  • Handle data entry, filing, and document proofreading to ensure accuracy and organization of records
  • Maintain calendars, schedule appointments, and coordinate meetings using Microsoft Office and Google Workspace tools
  • Support bookkeeping tasks using QuickBooks or similar accounting software for invoicing and expense tracking
  • Assist with office management duties such as ordering supplies, organizing files, and overseeing general administrative operations
  • Provide customer support by addressing inquiries promptly and professionally, whether in person or via phone or email

Requirements

  • Proven experience in an office environment with strong clerical skills and familiarity with office management procedures
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for document creation, email management, and collaboration
  • Excellent organizational skills with the ability to prioritize tasks efficiently and manage time effectively
  • Strong typing skills coupled with attention to detail for accurate data entry and proofreading tasks
  • Experience handling multi-line phone systems and demonstrating professional phone etiquette
  • Bilingual abilities are highly desirable to serve diverse client needs effectively
  • Prior experience as a receptionist, medical or dental receptionist, or personal assistant is a plus but not required
  • Knowledge of bookkeeping software like QuickBooks is advantageous for financial recordkeeping tasks
  • Demonstrated ability to support administrative functions such as calendar management, filing systems, and office supply coordination

Join us as an Office Secretary where your enthusiasm for organization meets your passion for delivering exceptional service This paid position offers an engaging environment where your skills will directly contribute to our success. We value proactive individuals eager to support our team's efficiency while fostering a welcoming atmosphere for clients and colleagues alike.

Pay: $ $19.00 per hour

Expected hours: 20.0 per week

Language:

  • English (Preferred)

Work Location: In person

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