Legal Administrative Assistant

About Us:

Marshall, Gerstein & Borun LLP provides sophisticated intellectual property advice and legal services to many of the world's largest, most innovative businesses, research institutions, universities, and entrepreneurs. For more than six decades, we have been exclusively dedicated to excellence in the practice of IP law. Our size and singular focus enhance efficiency, foster responsive and creative decision-making, and help clients achieve mission-critical results. We cultivate trust, communicate clearly, and deliver effective solutions.

Your Role:

As a Legal Administrative Assistant, you will be responsible for providing administrative support to attorneys and paralegals in the litigation practice area. This includes but is not limited to management of data in litigation repositories, electronic files, and other firm applications utilized by litigation.  The Legal Administrative Assistant position requires strong experience in litigation support, communication, grammatical, proofreading and writing skills, as well as tremendous attention to detail.

Your Impact & Essential capabilities:

Professionalism and Client Service

• Deliver proactive, high-quality support to attorneys and clients, maintaining confidentiality and prioritizing tasks effectively.
• Act as a gatekeeper, managing competing priorities and ensuring timely completion of assignments.
• Suggest process improvements to enhance workflow and efficiency.
• Build strong relationships with legal counsel, courts, agencies, and professional organizations.
• Keep attorneys informed of commitments and responsibilities, following up as needed.

Project Management

• Compose, edit, and proofread documents and presentations with exceptional attention to detail.
• Coordinate meetings and logistics independently, including travel arrangements and calendar management.
• Coach attorneys to delegate non-billable tasks, enabling focus on legal work.
• Maintain and organize attorney inboxes and document storage systems according to preferences.

Operational Excellence

• Manage attorney dockets, anticipate deadlines, and prepare necessary documents.
• Support case teams with briefing processes, formatting, and electronic filing in courts.
• Track project timelines, coordinate calendars, and organize meetings and travel.
• Format and edit complex documents efficiently using Microsoft Word.
• Perform administrative tasks with minimal supervision, demonstrating knowledge of litigation procedures and best practices.
• Assist case team with the various aspects of the briefing process including proper formatting, generating Table of Contents and Table of Authorities when necessary. File documents electronically in various courts. Maintain several electronic Blackbooks (Casewebs) with pleadings and discovery.
• Track project timelines and manage deadlines.

Professional Development & Mentorship

• Contribute to team activities, knowledge sharing, and mentorship programs.
• Maintain expertise in firm applications and adhere to best practices.

YOUR SKILLS:

Required:

• Minimum 5 years' experience supporting litigation attorneys/paralegals in a law firm.
• Proficiency in all Microsoft office applications.
• Exceptional attention to detail with sensitive and complex data.
• Strict confidentiality and strong interpersonal communication across all organizational levels.
• Advanced verbal and written business communication; expert proofreading.
• Positive, professional attitude; collaborative problem-solving.
• Receptive to feedback and adaptable to changing firm/client needs.
• Demonstrated initiative, accountability, and alignment with firm goals.
• Effective independent work in a fast-paced environment.
• Advanced organizational, project and time management skills.

Preferred:

• Degree or Certification in Business Administration or commensurate experience.
• Working knowledge of document management systems.

YOUR REWARDS:

• Competitive salary, overall compensation and 401(k)
• Hybrid Remote Work Policy (3 Days In Office, 2 Days Remote)
• In-house and external learning and development opportunities
• Career Coaching Services
• Generous health insurance, mental health and well-being benefits
• Salary $80,000 - $96,000

EEO Statement

Our Firm is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, citizenship status, national origin, pregnancy, veteran status and/or any other legally protected characteristics. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email