human resources assistant

1 week ago

Victoria, Texas, United States Regency Integrated Health Services Full time $25,000 - $40,000 per year

Job Details
Job Location:    Victoria, TX
Position Type:    Part Time
Salary Range:    Undisclosed
Job Category:    Human Resources

Description

Overview:

The Corporate HR Administrative Assistant will be responsible for administrative and office support for the day-to-day operations and activities of the Human Resources department.

University students studying HR in their Junior or Senior year are encouraged to apply.  We will work around your school schedule. 

Responsibilities: 

  • Handle employment-related inquiries from employees and facility HRCs, gathering requested information, responding appropriately and timely, and referring complex and/or sensitive matters to the appropriate staff
  • Process all incoming HR mail and faxes and occasionally complete employment verifications
  • Responsible for ordering and mailing out administrative name badges and business cards
  • Audit and verify licenses and certifications to confirm credentialing qualifications
  • Complete background check audit monthly
  • Perform other routine audits to include monthly OIG reports and vaccination documentation compliancy
  • Effectively communicate and follow through with facility HRCs on all questions and outstanding items discovered through audits
  • Assist in managing Education and Tuition Assistance Program by receiving, processing and approving applications
  • Assist in managing Storms of Life Emergency Fund by tracking applications and overseeing communications
  • Contact DWD Scholars to connect with Wellsential Health facilities for employment opportunities and provide follow-up communication  
  • Assist the department with special projects or additional tasks as assigned
  • Provide backup administrative support for benefits, recruiting and other HR areas
  • Ad hoc projects related to the HR department (e.g. assisting with benefits open enrollment, data entry, report creation etc.)
  • Scheduling meetings, meeting correspondence, and tracking follow-ups
  • Filing, copying, scanning, supply ordering, tracking of expenses and other organizational needs
Qualifications
  • Previous administrative and/or HR experience is required
  • Ability to effectively utilize and switch between multiple software applications and databases
  • Demonstrated experience utilizing the MS Office suite, particularly Word, Excel, PowerPoint and Outlook
  • Must be highly organized, resourceful and have strong attention to detail
  • Strong written and verbal communication and interpersonal skills as well as the ability to exercise discretion and confidentiality
  • Enthusiasm and interest in Human Resources with a strong work ethic and team mentality

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