Client Services Representative

Business Unit
: Company 3

Position
: Client Services Representative

Location
: New York, NY (Onsite)

• Pay Range: $20.00 USD hourly

Position Summary
The Client Services Representative plays a vital role in shaping the client experience at Company 3. Acting as a frontline ambassador, this individual ensures every interaction, from a morning coffee setup to high-touch event coordination, reflects the company's commitment to thoughtful, elevated hospitality.

In this fast-paced, creative environment, the ideal candidate is highly organized, adaptable, and service-driven, with an eye for detail and a passion for creating memorable moments. Whether supporting daily operations or planning special events, the Client Service Representative brings warmth, professionalism, and a proactive mindset to every aspect of the role.

Main Duties
As a Client Services Representative, you will be responsible for delivering an exceptional client experience across all touchpoints. You will create a warm, welcoming environment by anticipating client needs and delivering attentive, polished service at all times. You will set up and maintain daily amenities, including coffee stations, breakfast offerings, snacks, and beverages throughout the office. You will ensure cleanliness and organization of all client-facing areas, including kitchens, lounges, and shared spaces. Your day-to-day responsibilities will also include:

• Manage inventory and ordering of food, beverages, supplies, and hospitality items while staying within budget.
• Plan and execute internal events such as weekly client happy hours, office-wide treats, and special seasonal experiences.
• Coordinate and celebrate employee milestones, including birthdays, holidays, and team celebrations.
• Oversee all stages of client service during sessions, from greeting guests to ordering meals, preparing refreshments, and fulfilling on-the-spot requests.
• Collaborate with the Client Services and Operations teams to improve workflows, enhance service offerings, and support larger company events.
• Coordinate client gifts and reservations, ensuring thoughtful touches that align with the company's brand and service standards.
• Assist with setting up for parties and events and have schedule flexibility on event days.
• Assist with Front Desk coverage and other administrative or office support functions as needed.
• Run occasional errands to support client services or team needs.
• Support special projects and perform other duties as assigned by management.

What You Bring
The ideal candidate will bring demonstrated experience in hospitality, client services, or a fast-paced customer-facing environment. They will bring a strong understanding of service excellence and a genuine passion for creating positive, memorable client experiences. They will bring a proven ability to multitask, prioritize effectively, and remain composed under pressure. They will also bring the following:

• Self-starter with a proactive mindset, strong organizational skills, and keen attention to detail.
• Polished communication skills, with the ability to engage confidently and professionally with clients, executives, and colleagues.
• Ability to exercise sound judgment, maintain discretion, and adapt quickly to shifting needs and priorities.
• Creative eye for presentation and an appreciation for aesthetics in hospitality settings.
• Collaborative team player with a positive attitude and willingness to support wherever needed.
• Experience supporting high-end clients or VIPs in hospitality, events, or creative industries.
• A strong personal sense of hospitality and interest in curating thoughtful, elevated experiences.
• Prior experience using an espresso machine and preparing espresso-based drinks.
• A creative eye for detail, whether in food presentation, event setup, or environment design.
• Familiarity with coordinating in-office celebrations, happy hours, or team-building events.
• Enthusiasm for working in a collaborative, fast-moving team environment.
• A sense of humor and a calm, can-do attitude when juggling multiple priorities.
• Comfortable working flexible hours, including evenings, weekends, and holidays, as needed.
• Interest in film and/or hospitality.

About The Company
Company 3, including its various business units and family of brands, provides a full range of Creative Services for content creators, including conceptual design, pre-vis, look development, ideation and rapid prototyping, 3D animation/CGI, motion graphics/designers, matte painting, compositing, dailies and production services, color grading, post-production finishing, marketing/trailers, live-action production, experiences, and more.

Diversity And Inclusion At Company 3
Creativity has diversity at its core. We celebrate the value of each unique experience by being dedicated to fostering the most diverse, equitable, and inclusive culture where every employee feels empowered and safe to show up to work as their full self.

It is our policy to provide equal employment opportunities to all applicants and employees. Please inform the Company's HR representative if you need assistance completing any forms or otherwise need any accommodation or support in order to participate in the application process.

• The listed pay range represents the lowest to highest range that we in good faith believe we would pay for this role at the time of this posting. This range may be modified in the future. An employee's pay position within the range may be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, local currency exchange rates, performance, shift, travel requirements, sales or revenue-based metrics, applicable law, and business or organizational needs.

The benefits for eligible part-time employees working 25 or more hours per week and full-time employees in the US include a comprehensive package of health, retirement, and insurance benefits and paid time off. The benefits for eligible project hires and part-time employees working less than 25 hours per week in the US include retirement, select insurance benefits, and where required by law, health benefits. For roles filled in Canada and other territories, local benefits plan offerings as adopted and amended from time to time will apply.

The above compensation and benefits information is provided in accordance with various state, provincial, and local pay transparency laws.

This position is for an existing vacancy. Both external and internal candidates can apply for this role through the Company's Career Page. The Company generally only contacts those individuals who have submitted an application which it wishes to interview. The application window for this position is expected to close by January 27, 2025.