Human Resources Specialist

About Us:

Founded in 1878 by Silviano Venchi, Venchi has become a global leader in chocolate and gelato, blending Italian tradition with a commitment to craftsmanship and well-being. With over 145 years of history, Venchi offers more than 350 chocolate recipes and 90 gelato flavors, adhering to the highest quality standards while embracing the principles of the Mediterranean diet. The company focuses on enhancing life quality, social connections, and environmental respect through its products. Supported by over 1,600 employees, Venchi operates more than 180 stores in over 70 countries, with headquarters in Milan, a factory in Cuneo and 4 regional offices in Hong Kong, Shanghai, New York, and Beijing. Join us at Venchi and be part of a story that celebrates moments of cheerfulness with indulgent products crafted for your well-being

Your Mission:

We are looking for a highly organized and detail-oriented
HR Specialist
to support the daily operations of our
Human Resources Team
in the US. Reporting directly to the US HR Director, you will have experience managing HR systems, working with a PEO, and supporting payroll and benefits administration.

This role will also support compensation cases and ensure compliance with reporting requirements. The
HR Specialist
plays a key role in maintaining data accuracy, supporting the employee lifecycle, and ensuring the smooth and compliant execution of HR processes in a fast-growing organization

Key Responsibilities:

Payroll & Benefits

• Serve as the primary point of contact for payroll administration through the company's PEO.
• Review and validate payroll data, including new hires, terminations, and compensation changes, ensuring accuracy and timeliness.
• Support annual benefits renewals and open enrollment processes.
• Respond to employee inquiries regarding payroll, benefits, and related HR policies.
• Partner with the PEO to ensure compliance and accurate reporting.

HR Systems & Administration

• Maintain accurate employee data in HR platforms, including Workday and Deel.
• Manage employee lifecycle updates (onboarding, promotions, transfers, terminations).
• Support new hire onboarding and offboarding processes, ensuring a positive employee experience.
• Prepare regular HR reports and maintain compliance documentation.
• Collaborate with Finance on headcount reporting and payroll reconciliations.

Compensation & Compliance

• Support as main point of contact for compensation cases.
• Coordinate with employees, managers, and the PEO to ensure timely reporting and claims management.
• Track and document all workplace injuries and claims activity, ensuring compliance with state and federal regulations.

General HR Support

• Coordinate employment verifications and HR-related documentation requests.
• Support the US HR Director and leadership team with projects, audits, and policy implementation
• Contribute to ongoing process improvements and HR system optimization.

The Ideal Candidate:

• Bachelor's degree in Human Resources, Business Administration, or related field.
• 2 - 4 years of experience in HR administration, HR operations, or related role.
• Experience managing payroll and benefits through a PEO (e.g., ADP, Deel, TriNet, etc.).
• Hands-on experience with Workday and/or Deel strongly preferred.
• Familiarity with compensation case management and reporting requirements.
• Strong attention to detail and high level of accuracy in managing confidential data.
• Excellent communication and organizational skills.
• Knowledge of an additional language (for example, Spanish) beyond English will be considered a plus.
• Ability to thrive in a fast-paced, growing environment with evolving priorities.
• …and of course a chocolate and gelato lover

Benefits:

• Annual performance bonus
• 100% company covered health and dental benefits
• 401k matching (up to 4%)
• Competitive paid time off policy
• Generous bonding leave policy
• Employee Discounts through our extended network, including fitness, cellular, travel, electronics, and many more.
• Commuter benefits offered.
• Diversity and Inclusion: We embrace diversity and inclusion in all its forms, fostering a collaborative and welcoming environment.
• Global Vision, Italian flavour: join a passionate and creative team where innovation thrives. Together, we achieve excellence: from sourcing top-quality ingredients to delivering moments of joy worldwide.

Join us at Venchi and help us bring the Italian way of life and delicious flavors to every corner of the world

We look forward to hearing from you.