Asset Coordinator

We're looking for dedicated team members to join Orange County's largest nonprofit developer of high quality affordable housing and services. Join us in our mission to transform lives and strengthen communities for thousands of families, seniors, veterans, transitional age youth, and individuals coming from homelessness in California.

Primary Objective of Position:

The Asset Coordinator works under the supervision of the Senior Director of Asset Management to support the team in managing the portfolio of Affordable Housing at Jamboree. The Asset Coordinator primarily assists the department with special projects portfolio-wide and standardizing departmental policies and procedures. As needed, the Asset Coordinator submits annual compliance reporting, compiles annual data collection, conducts financial analysis, assists with resident calls, administrative duties, and provides general office support.

Major Areas of Accountability:

• Be the lead and take ownership of projects delegated.

• Conduct research necessary to become the expert on the project at hand.

• Compile the necessary information associated with the project.

• Plan projects accordingly and create realistic timelines.

• Monitor and report progress of the project.

• Schedule meetings as necessary to obtain information and/or to provide project status updates.

• Seek solutions for any roadblocks that may arise throughout the process to avoid the project from derailing from the agreed upon scheduled timeline.

• Assist in standardizing departmental policies and procedures.

• Prepare routine compliance reports.

• Prepare annual property tax exemptions.

• Lead the department's annual data collection initiative.

• Collect monthly financial reports, prepare monthly variance analysis and report to manager noted discrepancies.

• Analysis and recommendations on various reports and/or documents.

• Respond to requests from lenders, investors, agencies, executive staff and others.

• Maintain the organizations database by importing and exporting data.

• Update portfolio changes to SharePoint and Salesforce and maintain the departments SharePoint page.

• Other duties as assigned including general administrative office support, filling out W-9's, Housing Authority forms, OCC's, SCC's, etc.

Level of Education, Experience and Skill Set:

• Experience in financial analysis using Microsoft Excel

• Ability to balance multiple projects, follow instructions and communicate effectively with peers, property management agents and government employees while using critical thinking and creative problem-solving

• Attention to detail

• Ability to thrive in a collaborative, team-based environment

• Ability to meet tight deadlines in time sensitive situations while maintaining a professional demeanor

• Excellent verbal and written communication skills

• Must be able to establish priorities and work independently in a proactive manner

• Bachelor's degree or equivalent preferred.

• Job may include occasional evening or weekend work hours.

Physical Demands:

The Asset Coordinator is required to talk and hear. The employee is often required to sit and use their hands and fingers to handle or feel. The employee is required to stand, walk, reach with arms and hands, climb, balance, twist, lean, move from one location to another and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close and far vision. Ability to operate a computer keyboard, and lift files and reports. Exposure to glare from a computer.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to lift 25 lbs. and travel up to 25 percent of the time.

Work Environment:

The work environment will usually be in a professional office setting, with possible shared workspace. The noise level is usually quiet to moderate. When traveling the environment will change dependent upon the site visiting.