Director of Admissions/Registrar

Position Summary

The Director of Admissions and Registrar is responsible for the strategic leadership, management, and oversight of the College's Admissions and Records functions. This includes developing and implementing admissions policies, managing student records, ensuring compliance with state and federal regulations, and providing leadership to a team of admissions professionals. The Director works closely with faculty, staff, and external stakeholders to ensure seamless enrollment processes, a positive student experience, and alignment with institutional goals.

SALARY

Appropriate placement on the Alabama Community College System Board of Trustees

Salary Schedule C2

Salary Range $77,611 -$120, Month, Professional, Exempt)

Work Hours: 8:00 am - 5:30 pm Monday - Thursday and 8:00 am - 12:00 pm Friday

Essential Duties And Responsibilities
The Director of Admissions/Registrar shall perform the duties as specified in conformity with policies established by the Alabama Community College System Board of Trustees and the J.F. Drake State Community and Technical College Faculty and Staff Handbook.

The Director of Admissions and Registrar will be expected to

• Student Records Management:
• Maintain student records in compliance with FERPA and in alignment with standards set by the American Association of Collegiate Registrars and Admissions Officers (AACRAO) and other accrediting bodies.
• Oversee the processing and maintaining of student transcripts, including transfer credit evaluation and articulation agreements.
• Admissions Process Coordination:
• Coordinate the admissions process for the College, ensuring timely and accurate receipt and processing of paper and online applications.
• Oversee the filing and imaging of admissions documents and student records in an organized and compliant manner.
• Ensure the timely posting of transfer credits and academic records for all students transferring from other institutions.
• Serve as the Foreign Student Advisor, ensuring compliance with regulations related to international student admissions.
• Recruitment and Enrollment Management:
• Collaborate with Enrollment Services to develop and implement strategies aimed at increasing student recruitment and achieving enrollment goals.
• Utilize data and analytics to inform enrollment decisions and improve outreach efforts.
• Support the recruitment of prospective students by maintaining a small territory or pool of applicants and developing strategic outreach initiatives.
• Work with the Public Relations and Marketing departments to produce promotional materials that align with the College's strategic goals.
• Collaboration with Internal Stakeholders:
• Work closely with the Student Success staff to ensure a smooth transition for new students into advising and registration services.
• Collaborate with the Financial Aid Office to ensure that students are informed of available financial aid, scholarships, and related processes.
• Partner with the Instructional Unit to support and promote College initiatives through outreach, recruitment, and academic partnerships.
• Professional Development and Leadership:
• Develop and implement comprehensive training programs for Admissions staff and student workers, emphasizing customer service, accuracy, and confidentiality.
• Provide leadership in managing the Admissions and Registrar budget, ensuring efficient use of resources and the allocation of necessary funds.
• Represent the College at professional conferences, workshops, and events related to admissions and enrollment services.
• Participate in professional development opportunities and maintain affiliations with relevant professional organizations.
• Serve on various College committees as assigned by the Dean of Students or President.
• Compliance and Accreditation:
• Ensure the College adheres to all accreditation and certification standards related to admissions and student records.
• Assist in the accreditation process by retaining necessary documentation and submitting relevant reports as required.
• Monitor policies and procedures to ensure compliance with state and federal laws, including FERPA.
• Other Duties:
• Perform any additional responsibilities or special projects as assigned by the Dean of Students and/or President.
• Working Conditions:

This is a full-time administrative position with occasional evening and weekend hours required, particularly during peak enrollment periods. The Director of Admissions and Registrar will work in a collaborative environment with students, staff, faculty, and external partners to enhance the overall student experience and contribute to the College's mission and vision.

Qualifications
ESSENTIAL QUALIFICATIONS

• Earned Master's degree in education, psychology, higher education, or a related field from a regionally accredited institution.
• A minimum of three (3) years of full-time experience in both Admissions and Registrar's Offices.
• A minimum of three (3) years of full-time supervisory experience.
• Experience in overseeing and managing the complete admissions process from recruitment to enrollment.
• Comprehensive understanding of admission policies for the College and the Alabama Community College System.
• Proficient in Banner administrative software and student information systems.
• Experience with Customer Relationship Management (CRM) systems, marketing, and automated communications systems.
• Demonstrated leadership qualities, with experience managing and mentoring staff.
• Strong written and oral communication skills with an emphasis on clarity and professionalism.
• Capacity to maintain confidentiality of sensitive student and institutional information.
• Knowledge of office procedures and records management practices.
• Familiarity with the Family Educational Rights and Privacy Act (FERPA) and related compliance standards.

Preferred Qualifications

• Earned Doctorate degree from a regionally accredited institution.
• Experience in community college settings, particularly in an Admissions and Registrar capacity.
• Familiarity with Banner, TargetX, and DegreeWorks platform

DESIRED PROFILE

Preference will be given to candidates who can demonstrate through their experiences and accomplishments

• Understanding of and commitment to the philosophy and mission of a community and technical college
• Sensitivity and commitment to cultural diversity
• Ability to handle multiple tasks and various situations in a calm and professional manner
• Ability to work well under pressure and deadlines
• Commitment to teaching and learning, where recent high school graduates, adult students, and non-traditional students are involved

Application Procedures/Additional Information

Applicants Must Meet The Minimum Qualifications And Must Submit a Complete Application Packet Through The NEOED On-line Application System To Be Considered. A Complete Application Consists Of The Following:

• An on-line application
• Current resume
• Copy of college transcripts (Transcript must confirm applicant meets educational requirements.)

Application materials must provide documentation that the applicant meets all minimum qualifications.

Background Check Requirement

In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and agree to a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

IMPORTANT INFORMATION

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the open period of this announcement will be considered. Applicants must travel at their own expense. Finalists will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Drake State Community and Technical College from the institution(s) granting the credits.

All applicants must have an on-line and completed application packet by the deadline date. All applications received will be screened and interviews scheduled by appointment only. All applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. Applicants must demonstrate written proficiency in English as part of the on-campus interview process. Drake State Community and Technical College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

Drake State Community and Technical College is an equal opportunity employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Drake State will make reasonable accommodations for qualified disabled applicants or employees. Drake State reserves the right to withdraw this job announcement at any time prior to awarding. Drake State compiles information about safety and security and publishes an annual report. This report can be found on the website by accessing the crime and safety report link. The link can be found on the Drake State home page by clicking the "About Drake State" tab and then selecting the "Campus Security Report" link. A copy can also be obtained by contacting the Director of Operations at

The College reserves the right to fill the position within (120) days of the job announcement stated closing date or to not fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.