Management and Budget Specialist I/II/III, Grades N18, N22, N25

Please note: The salary range above represents this position's earning potential. The anticipated hiring ranges for this position will be based on the candidate's qualifications and experience.

The anticipated hiring ranges are as follows:

Management and Budget Specialist I (Grade N18): N18 min $62,328 - $98,322

Management and Budget Specialist II (Grade N22): N22 min $73,569 - $117,217

Management and Budget Specialist III (Grade N25): N25 min $83,556 - $132,070

WHO WE ARE

The Montgomery County Department of Transportation's (MCDOT), Division of Parking Management manages the operations and maintenance of parking garages and lots within Bethesda, Silver Spring, and Wheaton central business districts. The program supports the comprehensive development of these districts and promotes their economic growth and stability by supplying sufficient parking to accommodate public demand.

WHO WE ARE LOOKING FOR

The MCDOT Division of Parking Management is currently recruiting for a Management and Budget Specialist position within the Financial Management Section.

The ideal candidate will:

• Demonstrate strong analytical, critical thinking, and problem-solving abilities
• Work independently to prioritize tasks and meet tight deadlines
• Be adept at data analysis and skilled in presenting findings clearly and effectively
• Produce highly detailed and accurate work in a fast-paced environment
• Be a flexible and solution-oriented, maintaining workflow under pressure
• Handles challenges with professionalism and a positive attitude
• Communicate effective both verbally and in writing
• Be proficient in computer systems and automated office technology, including:
• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Office 365)
• SharePoint
• ERP/Oracle or other enterprise software
• Data analytics tools and/or other specialized software

This position may be underfilled as a Management and Budget Specialist I (Download PDF reader) , Grade 18, or Management and Budget Specialist II (Download PDF reader) , Grade 22. Once the employee is at full performance and meets the minimum requirements of the Proficiency Advancement process, they are eligible for the non-competitive promotion through the series to the Management and Budget Specialist III (Download PDF reader) , Grade 25.

The primary purpose of this position is to support the formulation, execution, and oversight of the Division of Parking Management's operating and capital budgets.

Duties include, but are not limited to:

Budget Formulation

• Perform budgetary development and annual submission for the division's operating and capital budgets and ensuring compliance with all County policies and procedures.
• Prepares initial budget year estimates; examines past and current year budgets and actuals in detail and identifies changes or trends of various types impacting expenses and revenue for future years.
• Recommends acceptance or denial of variances from previous years; writes and edits budget facts and justifications; prepares highlights, statistical charts and graphs in support of budget presentation.
• Collaborate with Division staff to understand budget needs, reviews inputs/assumptions from Finance and the Office of Management and Budget (OMB) to develop budget enhancements and changes.
• Develop and/or update the 6-year Cash Flow Model to project end of year fund balances for each of the funds being managed by the Division
• Performs annual review and update of the Division's Performance Metric goals.
• Prepare responses to questions regarding the Operations and Capital Budgets submissions from all levels of leadership including OMB, County Executive, and County Council.

Budget Execution

• Manage and administer funding allocations and financial transactions related to contracts, Purchase Orders (PO)s, grants, invoices, reimbursements, purchase cards, and other payments across multiple funding sources.
• Act as the primary reviewer and approver for requisitions, DPOs, invoices, and purchase card accounts; ensuring data accuracy, proper authorization, adherence to contract terms and compliance with Procurement and Finance policies.
• Collaborate with program managers and staff to reconcile funding discrepancies and ensure timely processing of purchase requisitions and invoice payments.
• Preparing fiscal and financial transaction analysis and trends to track and monitor expenses and revenue collection and completing quarterly analysis reporting requirements.

Year-End Coordination

• Lead and participate in year-end fiscal activities, communicate with division staff all end of year milestones and works to ensure all end of year activities are completed and payments to suppliers are made.
• Manage late procurement exception requests, ensuring all documentation and submissions meet County deadlines.
• Ensure that monthly, quarterly, and year-end closing tasks are completed in the Oracle ERP system, including verification of goods/services received.
• Coordinates PO liquidation of expenditures with the Division, OMB, Finance, and Procurement
• Coordinates with program managers, accounts payable clerk, and the Department of Finance staff on invoice accruals ensuring payments are captured in the correct fiscal year.

Analysis, Financial Reporting, and Special Projects

• Provide support for ongoing and ad hoc analyses, reports, and presentations related to budget and financing issues, including revenue, expenditures, procurement, assets, and Federal and State grants.
• Ensure full compliance with County procurement regulations and policies, identifying and resolving issues in collaboration with the Office of Procurement and Division staff.
• Coordinate with stakeholders to identify opportunities for process improvement, recommend solutions, and implement new or updated internal procedures and tools. Develop or modify forms, methods, and workflows to improve efficiency and accuracy in recurring financial tasks.
• Perform other related duties as assigned.

Experience:

If filled at Management and Budget Specialist I (grade N18): One (1) year of professional experience reviewing, analyzing, and monitoring operating and capital budgets, including analysis of and reporting on management and programmatic issues having budgetary implications.

If filled at Management and Budget Specialist II (grade N22): Two (2) years of professional experience reviewing, analyzing, and monitoring operating and capital budgets, including analysis of and reporting on management and programmatic issues having budgetary implications.

If filled at Management and Budget Specialist III (grade N25): Three (3) years of professional experience reviewing, analyzing, and monitoring operating and capital budgets, including analysis of and reporting on management and programmatic issues having budgetary implications.

Education: Graduation from an accredited college or university with a bachelor's degree.

Equivalency: An equivalent combination of education and work experience may be substituted.

• Experience using principles, methods, techniques, and generally accepted budgeting practices for preparing operating and capital budgets.
• Experience in fiscal and financial management (including basic budget and accounting practice) and preparing fiscal analysis and trends.
• Experience in evaluating budget requests, development, and execution.
• Experience developing analytical forecasting models, evaluating and reporting on budget, financial, and fiscal impacts of legislation, programs, and operations.
• Experience in using MS Office Suite (i.e., Word, Excel, Outlook, PowerPoint, and SharePoint), enterprise software (ERP/Oracle), specialized software and applications (i.e., OMB's BASIS, eBudget), and other computer-based analytical and modelling tools.
• Experience dealing, establishing, and maintaining effective and productive working relationships with co-workers, other County departments/agencies, community partners, residents, and State and Federal officials.
• Experience in the full-cycle public budgeting and proficient in financial software, such as Oracle and BASIS.

IMPORTANT INFORMATION

The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.

Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.

This will establish an Eligible List that may be used to fill both current and future vacancies.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.