Program Assistant

BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and are guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences.

Across our 60+ locations, we provide programs in a variety of service areas, including workforce development, children, youth, families, seniors and homeless prevention.

Our Adolescent Development Programs provide teenagers with opportunities to develop important life skills while promoting academic achievement, career exploration, and exposure to the arts. Our middle school and high school Neighborhood Development Area Programs work year-round with students 13 to 17 years of age to ensure a smooth transition from early to late adolescence and to create a safe space for them to explore their interests. The programs operate after school and during the summer, offering:

Community service opportunities

Homework assistance and tutoring

Leadership development

Literacy and STEM enrichment

Structured recreation

Work readiness training

RESPONSIBILITIES

• Pick up and deliver packages, proposals and reports. Errands throughout the city may be required on a moment notice
• Enter client and program data into computer databases and other tracking systems
• Gather information needed for proposals, reports and program management including inventories , staff lesson plans, incident reports, fire drills, supply list
• Ensure that client files contain required paperwork and information: applications, physicals, permission slips
• Update information on community resources ( e.g., bulletin boards)
• Assist in the preparation of mailings.
• Provide general clerical support, including filing, faxing, word processing, typing, photocopying and sorting mail.
• Answer telephones and take messages.
• Report to, and meet with, supervisor on a weekly basis
• Complete and sign weekly task list
• Assist in the completion program reports on a monthly basis or more frequently as requires
• Assist with the planning of special projects and events as assigned.
• Serve dual role as Team lead/Youth Worker and Organize and facilitate workshops and activities on a needed basis
• Order program supplies with the supervisors approval on a need basis
• Serve as the direct liaison between Parents/Guardian, School Administration and Program Coordinator
• Oversee line staff in the absence of Program Coordinator
• Perform additional duties as assigned by manager.
• Ensure that daily attendance sheets are provided to all Youth Workers, Instructors, Activity Specialist, Subcontractors, Guest Speakers or any facilitated activities.
• Ensure that attendance is taken for each activity on a daily basis.
• Ensure that attendance is submitted in the DYCD and BronxWorks Database (when available) in a timely fashion.

QUALIFICATIONS

• High school diploma or equivalent credentials required, an Bachelors Degree preferred.
• A minimum of one year of administrative work experience preferred.
• Proficiency in English required; proficiency in a second language preferred
• Strong oral and written communication, time management and organizational skills are necessary.
• Proficiency in Microsoft Office suite and other standard business technology is required.

PHYSICAL REQUIREMENTS

• Ability to use a computer for prolonged periods.
• Ability to occasionally lift and/or move up to 10 pounds.
• Ability to stand, walk, or sit for long periods of time.
• Ability to climb five flights of stairs, if required to conduct home visits and/or fieldwork.
• Ability to bend and retrieve objects and/or documents.
• Ability to travel in the boroughs of New York City and its adjacent counties via public transportation.
• Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather, including inclement weather, if required to conduct home visits and/or field work.

BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions, and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact