Accounting Clerk

Job Description Summary
The Accounts Payable Clerk is responsible for completion of all accounts payables transactions, including (but not limited to) invoice scanning/processing, vendor setup and maintenance. They are also responsible for supporting vendors/stakeholders with any outstanding inquiries.

Job Description

Principal duties and responsibilities include:

• Process invoices in the Yardi system for payment processing, ensuring that invoices are coded according to Sonesta chart of accounts
• Initiate creation of new vendors and inputs key vendor data (i.e. W-9, business registration, bank information) into the system
• Perform periodic checks to identify inactive/duplicate vendors
• Support vendor inquiries and provides task force support for hotels requiring assistance as designated by the CFO
• Review month-end AP aging and works with AP Manager to addresses any outstanding items to avoid late payment fees
• Conduct monthly reconciliation of vendor statements to identify available unapplied cash, credit memo and/or past due invoices
• Assist the Finance group with the month end close process, escalating issues to AP Manager as needed
• Reconciles the statements from suppliers, researches and resolves any discrepancies
• Ensures non-contractual invoices have an approved PO attached and audit invoice vs PO
• Transmit Transient Travel Agency Commissions via TACS on a weekly basis
• Reconcile online travel agency commissions monthly
• Other duties as assigned

Technical:

• Significant experience with invoice processing and maintaining and updating relevant AP data
• Demonstrated knowledge of Generally Accepted Accounting Principles (GAAP)

Behavioral (Do the Right Thing)

• Focus on an excellent customer experience
• Treat each other with respect
• Commit to the team
• Be authentic and real
• Communicate openly, honestly and clearly

Behavioral (Go Beyond)

• Exceed expectations
• Hold yourself and others accountable
• Continuously improve
• Dig deeper and find ways to succeed

Additional Job Description
QUALIFICATIONS AND SKILLS

A candidate for this position must possess the following applicable knowledge, skills and abilities and be able to demonstrate and provide applicable examples to support his/her competency.

• Must be familiar with charts of accounts and assigning account distribution to invoices
• Understanding of the steps and processes in the purchase-to-payment cycle
• Must be PC proficient and able to thrive in a fast-pace setting
• Ability to proactively communicate and work effectively with hotel staff, corporate management, and internal customers
• Ability to think outside the box and challenge the status quo
• Attention to detail, problem solving and trouble shooting skills are essential
• Strong oral and written communication
• Ability to multi-task, work under pressure and meet deadlines
• Must thrive in a teamwork setting and have strong organizational skills
• Passionate and enthusiastic

Preferred Qualifications

• 2+ years' of accounts payable processing experience preferred

Additional Job Information/Anticipated
Pay Range
Benefits
Sonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a variety of benefits to our employees including:

• Medical, Dental and Vision Insurance
• Health Savings Account with Company Match
• 401(k) Retirement Plan with Company Match
• Paid Vacation and Sick Days
• Sonesta Hotel Discounts
• Educational Assistance
• Paid Parental Leave
• Company Paid Life Insurance
• Company Paid Short Term and Long Term Disability Insurance
• Various Employee Perks and Discounts
• Hospital Indemnity
• Critical Illness Insurance
• Accident Insurance

Sonesta is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Upon submitting your application, please ensure you complete a full application in addition to attaching a resume. Incomplete applications received will not be considered.