Accounting & Processing Specialist

ACDI is a rapidly growing Professional Services Company that sells and supports dynamic software and hardware solutions in a distributor-reseller environment. We have channel distribution and development partnerships with many of the world's largest copier and printer manufacturers, including Samsung, Xerox, Sharp, Canon, Ricoh, Konica Minolta, Toshiba, Lexmark, and others. Our technology-focused outlook positions us on the leading edge of new and innovative ideas in the print management space.  

As we continually seek to develop progressive new solutions for our partners, we look to hire only the best and brightest. Hard work, commitment, and relationships have propelled ACDI to the status of the most respected partner in the dealer channel. If you're seeking an opportunity to be part of a company with no limits, then we may be looking for someone like you. 

ACCOUNTING/PROCESSING SPECIALIST @ ACDI 

This role is an entry-level position within our accounting department where you will have the opportunity to support our accounting and processing functions daily. This position requires advanced organizational skills and extreme attention to detail. You must be able to manage confidentiality-sensitive information appropriately to thrive in this position. 

The variety of work and projects will give you an excellent understanding of our complete business, with an opportunity for upward mobility in our accounting and processing department. A positive and upbeat attitude with a willingness to take on new challenges each day is a must. 

ACCOUNTING/PROCESSING SPECIALIST'S RESPONSIBILITIES: 

• Ensure the organization of accounts payable to guarantee that company bills are paid on time.  This includes matching purchase orders, purchase receipts, and entering bills daily.
  

• Assist the Processing Specialist I in the ordering of licenses to ensure they are delivered as quickly and accurately as possible, as needed 
  

• Understanding the process for shipping through multiple systems for export/delivery purposes 
  

• Update and maintain information and data integrity in CRM and ERP systems for customer and vendor accounts
  

• Collaborate with others in the accounting department to ensure all financial actions are accurate 
  

• Bring inconsistencies and problems within the department to the attention of management 
  

• Participate in problem-resolution opportunities for your role and team members
  

• Perform accounts receivable, accounts payable, collections, and billing functions regularly 
  

• Create processes for time-sensitive collection needs and ensure due dates are met. This includes calling on customers with outstanding debt, coordinating payment arrangements, while keeping Days Sales Outstanding (DSO) under 55 days. 
  

• Understand and be knowledgeable of all ACDI-offered software, hardware, and service products
  

• Thorough understanding of ACDI's pricing models for different products and services provided 
  

• Effectively communicate with other processing team members and management 
  

• Perform month-end functions as needed 
  

• Perform data entry and order entry as needed
  

• Assist in facilitating customer and vendor returns
  

• Keep up with department-associated ticket boxes to ensure customers and vendors receive adequate and timely responses
  

• Maintains a complete understanding of and adheres to all ACDI policies, procedures, and processes
  

• Maintain a positive organizational culture while upholding ACDI's mission, vision, and core values
  

SKILLSET/EXPERIENCE/EDUCATION:  

• Bachelor's degree in Accounting or Business Administration, or other related areas of study, or 2+ years of accounting/processing experience preferred  
  

• Excellent computer skills, with an emphasis on Microsoft Excel, are required
  

• Experience with G-Suite products preferred
  

• Data entry skills required 
  

• Excellent organizational skills with an ability to think proactively, adapt to change, anticipate  upcoming needs, and prioritize work required
  

• Exude passion, integrity, positive attitude, accountability, initiative, availability to your team and leadership team, and above all, loyalty to ACDI's brand and core values
  

PHYSICAL REQUIREMENTS 

• Must be able to stand or sit for prolonged periods of time 
  

• Must be able to lift 15 pounds 
  

SUPERVISORY RESPONSIBILITY 

• This position has no supervisory responsibilities. 
  

WORK ENVIRONMENT 

• Moderate noise level, bullpen environment located at Benton Headquarters, unless prior remote work has been approved by upper management
  

• Fast-paced, encouraging, and positive 
  

• Employee may be required to furnish adequate internet services, mobile services, and devices  necessary to receive business communications continually 
  

OTHER DUTIES 

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties,  responsibilities, and activities may change at any time with or without notice.