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Special Events Intern

2 weeks ago

Indianapolis, Indiana, United States Second Helpings Inc Full time

About Second Helpings

At Second Helpings, we envision a community where everyone has enough nourishing food and ample opportunities to thrive. Our mission is to address hunger today and build self-sufficiency to prevent hunger tomorrow. by accepting donated perishable and overstocked food, we prepare nutritious meals for thousands of hungry children and adults every day and distribute them free of charge through social service organizations in Greater Indianapolis. 

Founded in 1998 by three chefs, Second Helpings remains true to its core mission while the ability to serve our community has continued to grow. To date we have rescued nearly 56 million pounds of food and distributed nearly 22 million meals through our 100 + area partners. 

The Second Helpings building is a vibrant and active one, fostering a collaborative work environment. The organization relies on a steady and dedicated volunteer corps that is in the building during most open hours, and it sees present and former culinary job training students coming and going regularly. Food and food culture are ever-present, and lunch is available on most days.

About the Special Events Internship 

The Special Events Intern works closely with Second Helpings' Special Events Manager and the Development staff to help plan and execute fundraising events, specifically Corks & Forks and Souper Bowls.  

Learning Experiences 

  • Experience in the non-profit sector to build awareness of fundraising events, procedures, and best practices.  
  • Develop hands-on event planning experience. 
  • Collaboration and networking with internal and external partners.  

Responsibilities 

  • Assist with pre-event logistics for Corks & Forks. 
  • Help manage Planning Committee meetings by setting meeting dates and recording & distributing meeting minutes.  
  • Assist with managing the Corks & Forks silent auction: 
  • Solicit and organize donated auction items. 
  • Coordinate follow-up to secure auction items.  
  • Write and proofread silent auction titles, descriptions, etc.  
  • Work with staff and committee members to package items.  
  • Work with Special Events Manager on event-day execution of Corks & Forks. 
  • Provide support and shadow the Special Events Manager at events such as Souper Bowl and other smaller events.  
  • Assist Development Staff at other internal and external events as needed.  

Requirements

  • High school graduate or equivalent. 
  • Strong written and personal communication skills, with great attention to detail. 
  • Excellent interpersonal skills with the ability to exercise tact and represent the organization in a professional, friendly, and helpful manner at all times. 
  • Organizational and multi-tasking excellence. 
  • Proficiency in Microsoft Office Products (Word, Excel, PowerPoint) and detail-oriented with data input. Knowledge of Salesforce and/or One Cause preferred. 
  • Ability to work independently and under pressure. 
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. 
  • Pertinent college or certification coursework preferred. 

Physical Requirements 

Regularly required to stand for long periods of time; walk; use hands to finger, handle, or feel; reach with hands and arms; talk or hear; and taste or smell. 

Regularly lift and/or move up to 30 pounds.? 

Vision (with correction if necessary) capabilities include close and distance, peripheral, depth perception, and ability to adjust focus. 

Rare exposure to wet, humid and/or extreme heat conditions.?? 

Second Helpings will make all reasonable accommodations to enable individuals to perform all essential functions of the position.? 

Second Helpings is committed to fostering a culture of inclusion and belonging where everyone feels valued, supported, and respected. 

Second Helpings maintains a policy that Equal Employment Opportunities be available to all persons without regard to race, gender, age, color, religion, national origin, ancestry, disability, citizenship status, sexual orientation, gender identity, military status, genetic information, and any other legally protected status. The organization does not discriminate in any aspect of employment based on any of these characteristics. 

 Second Helpings is unable to sponsor or take over sponsorship of an employment visa at this time.  Please note that if hired, you will be asked to produce documentation for authorization to work in the United States.
  

This is a part-time (20 hours per week) hourly position with a compensation of $18.00/hour. Second Helpings is proud to be a certified Good Wages employer. 

Applications accepted through Monday December 1, 2025 at 9:00 AM.