Senior Proposal Coordinator

Senior Proposal Coordinator

At Haselden Construction, our vision is to be a great builder and our purpose is to fulfill our customers' needs completely. Haselden's team members take great pride in providing our customers with a superior level of service and our simple — but profound — purpose statement is top of mind for every project manager, superintendent, and team member – whether on the job site or when supporting the project from the main office. We offer a progressive, positive, and challenging — yet fun — work environment and cutting-edge tools to help you with career growth, personal development and achieving your maximum potential. Our extensive benefits program, dynamic team atmosphere and strong core values help create the best environment for our staff and the best service for our clients.

Benefits:

• Medical, Dental and Vision Insurance
• Health Savings Account
• Flexible Savings Account
• Basic Life & AD&D
• 401K Plan
• Flexible PTO
• Short- & Long-Term Disability
• Voluntary Life and AD&D
• Voluntary Accident & Critical Illness Insurance
• Employee Assistance Program
• Maternity & Paternity Leave
• Team Member Bonus Program
• FMLA

Summary:

Haselden's Business Development Department consists of a team of professionals actively engaged in the strategic pursuit of new projects and the maintenance of existing relationships, committing resources to clients who are the best fit for Haselden's unique teams, experience, and culture. A dedicated team within the Business Development Department supports these efforts through the tangible production and management of qualifications, proposals, and interviews.

The Senior Proposal Coordinator works collaboratively within this dedicated team to write Haselden's strategic proposal content. This position facilitates the refinement of the written strategy/sales points, research qualifications and proofs (interviewing subject matter experts, databases, and past documents), writes persuasive and compelling proposal sections tailored to RFP requirements, edits firm and staff qualifications to meet the project scope and strategy, edits technical writing and proofreads.

In addition, this team leads efforts to promote Haselden Construction and its affiliate companies as industry leaders in relevant markets, executing the long-term marketing plan. This position coordinates with corporate marketing efforts to maintain a consistent message and appearance for Haselden Construction as a whole.

Job Responsibilities:

The duties and responsibilities listed here represent the minimum requirements for this position. It is expected that employees will seek out opportunities to contribute to their project team and to the company beyond the items listed below. Further, team members are expected to pursue training, educational and experiential opportunities that develop skills pertinent to their role within the organization.

• Manage entire proposal schedule and act as appropriate to ensure deliverable milestones are met. Oversee production process from start to finish within tight timeframes in all contract delivery methods including CM/GC, and Design/Build.

• Creates interview materials, (like slide deck presentations, PowerPoint, boards, leave behinds, etc.).

• Utilize strong graphic communication skills to develop proposals, posters, updates, communications, and other content as needed to execute vision for business development and marketing objectives.

• Analyze RFQ/P requirements, refine written strategies, and incorporate win themes into the planning of RFP/Q responses.

• Proactively develop and execute proposal work plans for project pursuits.

• Write succinct, superior content within deadlines, addressing the specific needs of the project and the client.

• Identify and modify relevant existing Haselden content to meet proposal requirements when appropriate.

• Perform content editing and identify gaps and proposal weaknesses. Work with Division Managers, Business Developers, and Subject Matter Experts to develop and refine proposal content. Incorporate comments and change content based on feedback from review teams. Assist with quality control of final proposals.

• Manage CRM / marketing database (Salesforce or similar).

• Prepare marketing materials as needed by the Business Development team.

• Prepare marketing materials required for trade shows.

• Manage final photography and final photo archiving for projects.

• Provide relevant market sector research to facilitate development of marketing and proposal content.

• Ability and desire to educate and mentor Project Coordinators on the proposal generation process and demonstrate expected proposal quality through your work.

Job Qualifications:

• Bachelor's degree in graphic design, Marketing, Journalism, Communication, English or applicable technical discipline related to the construction industry.

• A minimum of six (6) years of proposal/technical writing in the A/E/C industry strongly preferred. Must have a solid understanding of the construction industry.

• Prior experience as a Proposal or Marketing Coordinator managing proposal development (preferably in the construction industry).

• Proficient in Adobe, Microsoft Office products, and Bluebeam, particularly Adobe Suite (InDesign, Illustrator, Photoshop), Microsoft Word, PowerPoint, and Excel.

• Strong team skills and desire to contribute positively to team success is a critical trait.

• Experience with CRM software, preferably Salesforce or similar.

• Exceptional interviewing and writing abilities, and a keen eye for detail.

• Ability to work directly with subject matter experts and proposal teams to produce technical content that is persuasive, compelling, and compliant with RFP requirements.

• Strong persuasive writing and editing skills.

• Excellent command of English grammar, spelling, and composition as well as oral communication and interpersonal skills.

• Ability to successfully multi-task, communicate, and stay organized to achieve strict deadlines on multiple proposals/efforts at a time.

• Strong interpersonal skills: ability to work well with people at all levels.

• Graphic design aptitude: ability to create layouts for proposals, brochures, newsletters, booklets, posters, signs, and other printed materials is highly desired.

• Self-starter, ability to meet project deadlines and deliverables without constant or direct supervision.

• Flexibility to modify work hours as required in support of the proposal process.

• A high degree of energy, enthusiasm, tenacity, and creativity.

• Encouraged to submit portfolio or examples of past creative work as an introduction to your personal design aesthetic.

Salary: The salary range for this position is $83,000 to $97,000 per year. Salary to be determined by education, experience, knowledge, skills, abilities, location where job is performed. Haselden does not discriminate based upon any protected category with respect to the payment of wages.

Required

• 5 year(s): A minimum of five (5) years of proposal/technical writing in the A/E/C industry strongly preferred. Must have a solid understanding of the construction industry.

Preferred

• Bachelors or better in Journalism or related field
• Bachelors or better in Marketing or related field

Preferred

• Research Skills
• Planning/Organizing
• Open to Learning
• Microsoft Suite
• Managing Multiple Projects
• Leadership/Management Skills
• Computer/Technical Literacy
• Communication Skills
• Adaptability

Preferred

• Thought Provoking: Capable of making others think deeply on a subject
• Team Player: Works well as a member of a group
• Loyal: Shows firm and constant support to a cause
• Leader: Inspires teammates to follow them
• Innovative: Consistently introduces new ideas and demonstrates original thinking
• Functional Expert: Considered a thought leader on a subject
• Enthusiastic: Shows intense and eager enjoyment and interest
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity

Preferred

• Work-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of work
• Peer Recognition: Inspired to perform well by the praise of coworkers
• Self-Starter: Inspired to perform without outside help
• Job Security: Inspired to perform well by the knowledge that your job is safe
• Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
• Goal Completion: Inspired to perform well by the completion of tasks
• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
• Entrepreneurial Spirit: Inspired to perform well by an ability to drive new ventures within the business
• Financial: Inspired to perform well by monetary reimbursement
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.