Administrative Support Specialist

2 weeks ago

San Antonio, Texas, United States TBA Studio Full time

The Administrative Support Specialist provides clerical, organizational, and project support for the firm's architectural and management staff. This position ensures smooth day-to-day operations of the office and supports the delivery of high-quality service to clients.

Essential Duties and Responsibilities

· Greet and direct visitors; answer and route incoming calls.

· Provide administrative support for architects and project managers, including scheduling, correspondence, filing, and document preparation.

· Manage office supply inventory and coordinate vendor services.

· Assist with project coordination, including organizing drawings, proposals, and reports.

· Support human resources and finance activities, including timekeeping, expense reporting, and onboarding tasks.

· Assist with marketing and business development efforts by maintaining resumes, portfolios, and proposal materials.

· Perform additional related duties as assigned.

· High school diploma or equivalent required; associate's or bachelor's degree preferred.

· years of administrative or office support experience (architecture, engineering, or professional services preferred).

· Proficiency in Microsoft Office Suite; ability to learn industry-specific software.

· Strong communication, organizational, and problem-solving skills.

· Ability to manage multiple tasks with accuracy and attention to detail.

Health, 401k

4.5 days/week - 9 hours Mon - Thur and 4 hours on Friday (overtime as needed)

Additional paid time off during Christmas/New Year period (where project load allows)

Firm-social events

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