Administrative Support Specialist

2 days ago

San Antonio, Texas, United States TBA Studio Full time $45,000 - $65,000 per year

The Administrative Support Specialist provides clerical, organizational, and project support for the firm's architectural and management staff. This position ensures smooth day-to-day operations of the office and supports the delivery of high-quality service to clients.

Essential Duties and Responsibilities

· Greet and direct visitors; answer and route incoming calls.

· Provide administrative support for architects and project managers, including scheduling, correspondence, filing, and document preparation.

· Manage office supply inventory and coordinate vendor services.

· Assist with project coordination, including organizing drawings, proposals, and reports.

· Support human resources and finance activities, including timekeeping, expense reporting, and onboarding tasks.

· Assist with marketing and business development efforts by maintaining resumes, portfolios, and proposal materials.

· Perform additional related duties as assigned.

· High school diploma or equivalent required; associate's or bachelor's degree preferred.

· years of administrative or office support experience (architecture, engineering, or professional services preferred).

· Proficiency in Microsoft Office Suite; ability to learn industry-specific software.

· Strong communication, organizational, and problem-solving skills.

· Ability to manage multiple tasks with accuracy and attention to detail.

Health, 401k

4.5 days/week - 9 hours Mon - Thur and 4 hours on Friday (overtime as needed)

Additional paid time off during Christmas/New Year period (where project load allows)

Firm-social events

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